Transit Contract Specialist

Honolulu Authority for Rapid Transportation (HART); Honolulu (HI); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

Generous vacation and sick leave

Retirement plan contributions

Flexible spending accounts

Job summary

Honolulu Authority for Rapid Transportation (HART) is seeking a Transit Contract Specialist in Honolulu to manage and oversee contract change orders ensuring compliance with state and federal regulations. The role involves leading a team responsible for processing change orders and working closely with project managers to analyze impacts on contracts.

Candidates should possess significant experience in governmental purchasing, with strong abilities in drafting complex specifications and performing market analysis. An excellent benefits package, including health insurance and generous leave, is provided.

Qualifications

• At least three years of professional experience in centralized purchasing.
• Knowledge of procurement methods and supplier evaluation.
• Ability to draft technical and complex specifications.

Responsibilities

• Lead contract change order processing for compliance.
• Oversee documentation for contract change orders.
• Analyze impacts of change requests on project contracts.

Skills

Governmental purchasing principles

Centralized purchasing experience

Technical specification drafting

Market research analysis

Data gathering and analysis

Education

Graduation from an accredited college/university in relevant field

Tools

PowerPoint

Excel

Word

Job description

Transit Contract Specialist – Honolulu Authority for Rapid Transportation (HART)

The HART is responsible for planning and constructing Skyline, Honolulu’s rail transit system. The Transit Contract Specialist will be part of the Procurement and Contract Administration team, reporting to the Deputy Director of Procurement and Contracts, and will manage contract change orders across multiple HART contracts while ensuring compliance with state and federal regulations.

Job Duties & Responsibilities

Supervision and Leadership

• Lead a team responsible for processing contract change orders, upholding HART’s change order management procedures and compliance standards.
• Oversee the review of change order documentation for completeness and accuracy, verifying that all changes align with the approved project baseline, including design and construction documents such as standard plans, design criteria, and specifications.
• Work closely with project managers to analyze the impact of change requests on various project contracts, preparing and presenting change order analysis, alternatives, risks, and recommendations.
• Assist in the preparation of necessary documentation to complete contract change orders and obtain required approvals.
• Develop reports using PowerPoint, Excel, Word and other software as required.

Physical Requirements

Must meet the mandatory health and physical condition standards necessary for the essential duties of this position.

Minimum Requirements

• Education: A combination of education and experience substantially equivalent to graduation from an accredited college or university with major work in business or public administration, marketing, economics or a related field.
• Experience: At least three years of professional experience in centralized purchasing, standards, and specifications development activities.
• Knowledge of governmental purchasing principles, policies, and procedures, including those of the Purchasing Division, the Revised Charter of the City and County of Honolulu, and relevant ordinances governing procurement for various types of goods and services.
• Knowledge of procurement methods, including sourcing strategies and supplier evaluation, for a wide range of goods and their sources of supply.
• Knowledge of interviewing techniques, research principles, and methods for gathering and analyzing data related to procurement and contracts, including effective report writing to document findings, evaluate vendor performance, and provide actionable insights for informed purchasing decisions.
• Ability to effectively draft technical, complex specifications and implement procedures for special studies.
• Ability to evaluate the quality and suitability of commodities and services and revise purchasing specifications to meet intended purposes at the lowest cost.
• Ability to conduct complex research and analyze market conditions, price trends, and appropriateness of bids.
• Ability to interpret policies, laws and ordinances related to government purchasing and prepare clear, concise reports.

Benefits

• Medical, prescription drug, vision, dental, and life insurance plans
• Generous vacation and sick leave, earning up to 21 days per year
• 13 paid holidays annually (14 days during an election year)
• Retirement plan contributions through the Employees' Retirement System (ERS)
• Deferred compensation options to invest pre‑tax income for retirement
• Flexible spending accounts for health and dependent care expenses
• Pre‑tax transportation benefits, including TheBus and vanpool options
• Access to confidential counseling services through the Employee Assistance Program (EAP)
• Training opportunities and employer‑funded Holo Card for eligible employees to use on public transit
• Eligibility for the Public Service Loan Forgiveness (PSLF) program

Work Schedule and Location

• Schedule: Monday – Friday, 8‑hour shift
• Location: On‑site at HART’s offices, Honolulu, Hawaii 96813. Telecommuting is not currently available.
• Relocation: HART does not cover relocation costs; candidates must be able to commute or relocate to Honolulu by the first day of employment.