Transit Contract Specialist

Honolulu Authority for Rapid Transportation; Honolulu (HI); On-site; USD 71,016 - 101,064; Full time

Benefits offered by this job

Vacation: Earn up to 21 days per year

Sick Leave: Earn up to 21 days per year

13 paid holidays annually

Medical, dental, and vision care plans

Group life insurance

Employee Retirement System participation

Deferred compensation plans

Pre-tax commuter benefits

Employee Assistance Program

Professional Development courses

Job summary

An exciting opportunity awaits with a transformative public transit project in Honolulu! Join a dedicated team at the forefront of building the Skyline rail transit system, the first fully automated, driverless light metro system in the U.S. As a Transit Contract Specialist, you will play a pivotal role in ensuring compliance with state and federal regulations while managing contract requirements. Your expertise will help shape the future of public transportation in Hawaii, making a significant impact on the community. If you're passionate about infrastructure and public service, this role is designed for you!

Qualifications

• Bachelor's degree in business or related field required.
• 3+ years of experience in centralized purchasing and contract management.

Responsibilities

• Lead a team in processing contract change orders and ensure compliance.
• Collaborate with project managers to analyze change requests.

Skills

Governmental purchasing principles

Contract management

Change order management

Technical specification drafting

Market analysis

Education

Bachelor's degree in business or public administration

Experience in centralized purchasing

Tools

PowerPoint

Excel

Word

Job description

Join Us!

The Honolulu Authority for Rapid Transportation (HART) is the public transit authority responsible for planning and constructing Skyline, Honolulu's rail transit system. Skyline is the first fully automated, driverless urban light metro system in the U.S. and represents Hawaii's largest public infrastructure project. The first segment, spanning 10.7 miles, including nine stations from East Kapolei to Aloha Stadium, opened to the public in June 2023.

Our future expansions will extend the system eight miles along a fixed guideway with ten stations, connecting Aloha Stadium to the Middle Street Transit Center and finally, to the Civic Center located in downtown Honolulu.

This is an exciting time to join our team and contribute to this transformative project.

HART is seeking an experienced Transit Contract Specialist to join our Procurement and Contract Administration team. This critical role ensures compliance with state and federal regulations in all procurements and manages contract requirements effectively. The Transit Contract Specialist will report to the Deputy Director of Procurement and Contracts and plays a critical role in managing change orders across multiple HART contracts.

Job Duties & Responsibilities

• Supervision and Leadership: Lead a team responsible for processing contract change orders, while upholding HART's change order management procedures and compliance standards.
• Change Order Review: Oversee the review of change order documentation for completeness and accuracy, verifying that all changes align with the approved project baseline, including design and construction documents such as standard plans, design criteria, and specifications.
• Collaboration: Work closely with project managers to analyze the impact of change requests on various project contracts. Prepare and present change order analysis, alternatives, risks, and recommendations.
• Document and Reporting: Assist in the preparation of necessary documentation to complete contract change orders and obtain required approvals. Develop reports using PowerPoint, Excel, Word, and other software as required.

Minimum Requirements

• Education: A combination of education and experience substantially equivalent to graduation from an accredited college or university with major work in business or public administration, marketing, economics, or a related field.
• Experience: At least three years of professional experience in centralized purchasing, standards, and specifications development activities.
• Knowledge of:
  • Governmental purchasing principles, policies, and procedures, including those of the Purchasing Division, the Revised Charter of the City and County of Honolulu, and relevant ordinances governing procurement for various types of goods and services.
  • Procurement methods, including sourcing strategies and supplier evaluation, for a wide range of goods and their sources of supply.
  • Interviewing techniques, research principles, and methods for gathering and analyzing data related to procurement and contracts, along with effective report writing to document findings, evaluate vendor performance, and provide actionable insights for informed purchasing decisions.
• Ability to:
  • Effectively draft technical, complex specifications and implement procedures for special studies.
  • Evaluate the quality and suitability of commodities and services and revise purchasing specifications to meet intended purposes at the lowest cost.
  • Conduct complex research and analyze market conditions, price trends, and appropriateness of bids.
  • Interpret policies, laws, and ordinances related to government purchasing; prepare clear, concise reports.
• Physical Requirements: Candidates must meet the health and physical condition standards necessary and proper for performing the essential duties of this position.

Benefits

As part of the City and County of Honolulu, HART employees enjoy a comprehensive benefits package, including:

• Time Off:
  • Vacation: Earn up to 21 days per year.
  • Sick Leave: Earn up to 21 days per year.
  • Holidays: 13 paid holidays annually (14 days during election year).
• Health and Wellness:
  • Medical, dental, prescription drug, and vision care plans are available. The City and County of Honolulu subsidizes a portion of the premiums, making health coverage more affordable for employees.
  • Group life insurance at no cost for eligible employees.
  • Participation in the Employee Retirement System (ERS) of the State of Hawaii (employee contribution required).
  • Deferred compensation plans to invest pre-tax income for retirement.
• Additional Perks:
  • Pre-tax commuter benefits for transportation expenses (e.g., TheBus; vanpool).
  • Parking options at low monthly rates (location-specific).
  • Direct deposit for paychecks.
  • Employee Assistance Program (EAP) offering confidential counseling and resource referral.
  • Public Service Loan Forgiveness (PSLF) Program eligibility for employees who may qualify for forgiveness of their remaining federal student loan balance. This program supports those dedicated to careers in public service.
  • Professional Development: Access to computer, career, and personal enhancement courses designed to support employee, supervisory, and management development. Curriculum focuses on professional growth and organizational advancement.

All benefits as stated above are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

Work Schedule and Location

• Schedule: Monday through Friday, 8-hour shifts.
• Location: Work is conducted on-site at HART's offices, located in Honolulu, Hawaii 96813. Telecommuting is not currently available for this role.
• HART does not cover relocation costs. Must be able to reliably commute or relocate by the first day of employment.

Salary Range

$71,016 – $101,064 annually commensurate with experience and education.