Personal/Executive Assistant to Private Individual

Pocketbook Agency; City of Syracuse (NY); Hybrid; USD 108,000 - 132,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Laptop and phone provided

Job summary

A private individual in Syracuse is seeking a sharp Personal/Executive Assistant. This hybrid role requires 5+ years in a UHNW household, excellent organizational skills, and the ability to manage sensitive information. Responsibilities include calendar management, digital filing, and assisting with personal errands. The position offers a salary of up to $120,000/year with benefits. Immediate hiring is sought.

Qualifications

• Minimum 5+ years in a private UHNW household or family office setting.
• Strong ability to anticipate needs and manage multiple priorities.
• Must reside within 30 minutes of Syracuse, NY.

Responsibilities

• Coordinate and manage professional and personal calendars.
• Assist in inventory tracking and stocking household items.
• Create and maintain digital filing systems.

Skills

Organizational skills

Initiative

Confidentiality

Proficient with Mac systems

Task management

Tools

Outlook

Apple Mail

Digital file management

Job description

Personal/Executive Assistant to Private Individual

Personal/Executive Assistant to Private Individual

Get AI-powered advice on this job and more exclusive features.

We are seeking a sharp and highly organized Personal/Executive Assistant to support a dynamic principal in the Syracuse area. This is a hybrid role, requiring 2–3 days per week onsite with flexibility and availability as needed. The ideal candidate will have UHNW private household experience, excellent digital and organizational skills, and the maturity to take initiative without hand-holding. This is an exceptional opportunity for an assistant who thrives in a flexible, high-trust environment and enjoys being a key support in both personal and business ventures.

Key Responsibilities (but not limited to):

- Coordinate and manage professional and personal calendars, appointments, and inboxes.

- Create and maintain digital filing systems, centralizing documents and workflows for ease of access and long-term use.

- Assist in inventory tracking and stocking household items; manage light personal errands and liaison with vendors.

- Help manage tasks related to major initiatives and other personal/professional projects.

- Create itineraries/research and book travel, dining, and accommodations as needed.

- Handle targeted online research (e.g., vendor vetting, budget estimates, product sourcing, etc.).

-Expense Management

- Maintain utmost confidentiality and professionalism in all interactions.

- Assist in organizing/archiving personal assets and possessions.

- Liaise with relevant internal and external parties to support coordination of household and administrative activities.

Qualifications:

- Minimum 5+ years in a private UHNW household or family office setting is required.

- Proficient with Mac systems, Outlook, Apple Mail, and digital file management.

- Strong ability to anticipate needs, follow through on tasks, and manage multiple priorities.

- Accustomed to handling sensitive and private information.

- Able to self-direct and take initiative; not reliant on step-by-step instructions.

- Must reside within 30 minutes of Syracuse, NY or have strong ties/knowledge of Upstate NY (relocation considered only if criteria met).

- Must have flexible availability.

Pay: Up to $120,00/yearly + benefits. Laptop and phone will be provided.

Location: Syracuse, NY; this is a hybrid role with expectations to be onsite 2-3 days a week.

*Relocation will only be considered for anyone who has deeply rooted ties/familiarity in the Upstate area.

Looking to hire immediately!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Project Management

• Industries

  Individual and Family Services

Referrals increase your chances of interviewing at Pocketbook Agency by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Get notified about new Executive Assistant jobs in Syracuse, NY.

Office Manager & Assistant to the UME Associate Dean

Community Office Manager (Syracuse Market)

Assistant Director of Development, LAG & Discovery

Syracuse, NY $62,400.00-$63,500.00 3 weeks ago

Syracuse, NY $75,000.00-$100,000.00 2 weeks ago

Director of Marketing and Communications

Syracuse, NY $75,000.00-$100,000.00 3 weeks ago

Assistant Vice President for Information Technology for Infrastructure Services

Assistant Vice President for Information Technology for Infrastructure Services

Greater Syracuse-Auburn Area $155,000.00-$185,000.00 3 weeks ago

Syracuse, NY $75,000.00-$100,000.00 2 weeks ago

Syracuse, NY $51,500.00-$60,000.00 2 weeks ago

Personal Assistant to UHHW Individual (RELO CANDIDATES WELCOME)

Administrative Assistant to Associate Administrator for Testing & Therapeutics

Direct Support Professional (Personal Assistant) - Liverpool, NY

Assistant Director for Advancement Services

PCA (Personal Care Assistant) - Auburn, NY

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.