Personal Assistant

Maven Recruiting Group; New York (NY); Hybrid; USD 100,000 - 120,000; Full time

Job summary

Maven Recruiting Group partners with a venture-backed technology founder in New York City to seek a highly organized Personal Assistant. This contract-to-hire role requires discretion, proactive service, and strong calendar, travel, and vendor coordination in a fast-moving environment.

You will manage the founder's personal calendar, errands, travel itineraries, expenses, and confidential information, while balancing multiple priorities with professionalism and care.

Qualifications

• Experience supporting a founder or UHNW individual preferred.
• Strong organizational skills and attention to detail.
• Proactive with follow-through; handles confidential information.
• Calm under pressure; able to manage competing priorities.

Responsibilities

• Manage founder's personal calendar and day-to-day scheduling.
• Coordinate personal errands, purchases, gifting, and requests.
• Research, source, and oversee vendors and service providers.
• Arrange personal travel and detailed itineraries.
• Assist with personal projects from planning to execution.
• Track expenses, receipts, and reimbursements.
• Coordinate maintenance and household logistics.
• Liaise with vendors on founder's behalf.
• Anticipate needs and proactively solve problems.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Vendor coordination

Discretion

Communication skills

Problem solving

Attention to detail

Job description

The Role: Personal Assistant to Tech Founder (Contract-to-Hire)

Location: New York, NY (Hybrid)

Compensation: $100K$120K base DOE

Industry: Venture-Backed Technology

About the Opportunity: We are partnering with an innovative technology founder to identify a highly organized, proactive Personal Assistant who enjoys creating order behind the scenes. This is an excellent opportunity for someone who thrives supporting a fast-moving executive, anticipates needs before they arise, and takes pride in making someone else's life run seamlessly.

The ideal candidate is resourceful, service-oriented, and comfortable balancing multiple priorities with discretion, professionalism, and a no-task-too-small mentality. This is a contract-to-hire opportunity with the potential to grow into a long-term partnership.

Responsibilities

• Manage the founder's personal calendar, appointments, and day-to-day scheduling.
• Coordinate personal errands, purchases, gifting, and special requests.
• Research, source, and oversee vendors, contractors, and household service providers.
• Arrange personal travel, reservations, and detailed itineraries.
• Assist with personal projects from planning through execution.
• Track expenses, receipts, and reimbursements as needed.
• Coordinate maintenance, deliveries, and recurring household logistics.
• Liaise with vendors and other trusted partners on the founder's behalf.
• Anticipate needs, create efficient processes, and proactively solve problems before they arise.
• Handle confidential information with the highest level of discretion and professionalism.

Qualifications

• Previous experience supporting a founder, executive, UHNW individual, or family office preferred.
• Exceptional organizational skills with strong attention to detail.
• Naturally proactive with outstanding follow-through.
• Calm under pressure and comfortable managing competing priorities.
• Strong communication skills and a service-first mindset.
• Ability to maintain absolute confidentiality while exercising sound judgment.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.