Personal Assistant to Busy Executive

Mahler Private Staffing; New York (NY); On-site; USD 150,000 - 160,000; Full time

Job summary

Mahler Private Staffing is seeking a Personal Assistant to support a high-profile executive in New York, NY. The role involves seamless collaboration with the household team, travel with the principal, and managing demanding scheduling and logistics.

The ideal candidate shows discretion, maturity, and superior organizational skills, with a proactive, solution-oriented approach. Bachelor's degree preferred and a strong, polished presence is essential.

Qualifications

• Polished presence and excellent judgment.
• Highly flexible schedule including evenings, weekends, and travel.
• Discretion and sensitivity in handling confidential matters.
• Strong organizational skills and ability to multitask under pressure.
• Experience supporting a high-net-worth executive is preferred.

Responsibilities

• Travel with the principal domestically as needed.
• Manage day-to-day scheduling, logistics, and ad hoc requests.
• Collaborate with existing household and support staff.
• Handle sensitive and confidential matters with discretion.
• Anticipate needs and proactively problem-solve to stay ahead.

Skills

Polished presence

Excellent judgment

Flexibility

Discretion

Organizational skills

Multitasking under pressure

Team integration

Bachelor's degree preferred

Education

Bachelor's degree

Job description

Personal Assistant to Busy Executive — New York, NY

Our client, a high-profile executive based in New York, is seeking an experienced Personal Assistant to join their household/personal support team.

About the Role

This is a dynamic, fast-paced position supporting a busy principal who travels frequently. The ideal candidate will work seamlessly alongside an existing team, anticipate needs before they arise, and adapt quickly to a schedule that can shift with little notice.

Key Responsibilities

• Travel with the principal domestically as needed
• Manage day-to-day scheduling, logistics, and ad hoc requests
• Collaborate closely with existing household and support staff
• Handle sensitive and confidential matters with discretion
• Anticipate the principal's needs and proactively problem-solve, staying steps ahead at all times

What We're Looking For

• A polished presence with excellent judgment
• Comfortable communicating directly and honestly, even on difficult topics
• Highly flexible with availability, including evenings, weekends, and travel
• Diligent, detail-oriented, and consistently proactive
• Demonstrated maturity and sound judgment in high-pressure situations
• Strong organizational skills and ability to multitask under pressure
• Prior experience supporting a high-net-worth individual or executive preferred
• Team-oriented mindset with the ability to integrate into an established staff structure
• Bachelor's Degree preferred

Compensation & Benefits

Salary range $150,000 - $160,000, plus a comprehensive benefits package.

#indmps

Our Story:

Mahler Private Staffing works with America's leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidatesas well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.