Executive Personal Assistant

HomeFront Lifestyle Staffing; New York (NY); On-site; USD 110,000 - 150,000; Full time

Job summary

HomeFront Lifestyle Staffing seeks an Executive Personal Assistant to support a Principal in a private Upper East Side residence. The role requires 7+ years of experience assisting high-net-worth individuals in luxury homes or family offices, with discretion, warmth, and proactive problem solving.

You will manage a demanding calendar, coordinate vendors and household staff, assist with travel plans, and maintain confidential records.

Qualifications

• 7+ years of experience as a Personal Assistant in a private home supporting high-net-worth principals.
• Experience with a family office and large household staff.
• Outstanding organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Absolute discretion, integrity, and privacy.

Responsibilities

• Manage the Principal's busy calendar, appointments, and scheduling.
• Coordinate with vendors, contractors, and household staff.
• Liaise with family office personnel and outside professionals.
• Anticipate the Principal's needs and proactively solve problems.
• Handle personal errands and special projects with efficiency.
• Assist with travel planning, reservations, and itineraries.
• Maintain organization of the home office and important records.
• Coordinate household logistics and ensure smooth day-to-day operations.
• Serve as a trusted gatekeeper while maintaining confidentiality.
• Take on any task with a positive, can-do attitude.

Skills

Calendar management

Vendor coordination

Discretion

Communication

Private household experience

Tools

Apple devices

Microsoft Office

Google Workspace

Job description

Executive Personal Assistant to Principal to Upper East Side

Upper East Side, Manhattan | Full-Time | Private Household

Monday-Friday

Approximately 8:30 AM-5:30 PM, with flexibility as needed.

Compensation

Competitive salary and benefits commensurate with experience.

Only candidates with substantial experience supporting private principals in luxury homes or family office environments will be considered.

An exceptional opportunity is available for an experienced Personal Assistant to support a busy Principal and family in a prestigious private residence on the Upper East Side of Manhattan.

We are seeking a polished, proactive professional with 7+ years of experience supporting high-net-worth individuals within a private household or family office environment. This role is ideal for someone with a naturally calm, positive, and easy-going personality who thrives under pressure, maintains complete discretion, and genuinely enjoys making someone else's life run seamlessly.

The ideal candidate understands that no task is beneath them. They are equally comfortable coordinating complex projects as they are handling everyday personal requests, always with professionalism, warmth, and exceptional attention to detail.

Responsibilities

• Manage the Principal's busy calendar, appointments, and scheduling.
• Coordinate with vendors, contractors, and household staff.
• Liaise with family office personnel and outside professionals.
• Anticipate the Principal's needs and proactively solve problems.
• Handle personal errands and special projects with efficiency.
• Assist with travel planning, reservations, and itineraries.
• Maintain organization of the home office and important records.
• Coordinate household logistics and ensure smooth day-to-day operations.
• Serve as a trusted gatekeeper while maintaining the highest level of confidentiality.
• Take on any task--large or small--with a positive, can-do attitude.

Qualifications

• 7+ years of recent experience as a Personal Assistant in a private home supporting high-net-worth or ultra-high-net-worth principals.
• Experience working alongside a family office and large household staff.
• Outstanding organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Exceptional attention to detail and follow-through.
• Sophisticated taste, sound judgment, and professionalism.
• Calm, composed demeanor with the ability to remain unflappable under pressure.
• Self-starter who anticipates needs before being asked.
• Absolute discretion, integrity, and respect for privacy.
• Proficient with Apple products, Microsoft Office, Google Workspace, and calendar management.