Executive Personal Assistant with Flexiblity

Gilder Search Group; New York (NY); On-site; USD 95,000 - 150,000; Full time

Benefits offered by this job

Benefits package

Phone & laptop provided

Job summary

Gilder Search Group seeks a full-time Personal Assistant for a New York City-based family. Based between a Midtown office and the Upper East Side townhouse, you will provide high-touch support across family logistics, complex travel, children's schedules, household staff, and four residences.

This role requires a 24/7 service mentality, including evenings and weekends as needed. The successful candidate is energetic, discreet, proactive, and capable of elevating existing systems while

Qualifications

• Legally able to work in the United States.
• Significant experience as a Personal Assistant for a private family or high-net-worth principals.
• Strong New York City experience and comfort working in both a private home and finance-oriented office.
• Exceptional complex-travel planning across commercial and private aviation.
• Experience coordinating multiple residences, household staff, vendors, and property-readiness projects.
• Experience managing multiple children's schedules, education, activities, and travel logistics.
• Mac-based environment proficiency; comfortable using Notion and shared systems.
• Discreet, resilient, organized, and trustworthy.

Responsibilities

• Provide comprehensive personal and family support, taking ownership of requests through completion.
• Manage schedules and logistics for three children, including online schooling and a competitive tennis circuit.
• Coordinate highly detailed travel, including flights, preferences, pricing, and contingencies.
• Open and prepare residences before family arrivals and ensure every property is fully ready.
• Provide administrative oversight of four residences, including vendors, maintenance, inventories, and projects.
• Coordinate a lean household team consisting of a full-time Housekeeper, live-in Nanny, and Driver.
• Work fluidly between the family office and Upper East Side townhouse while maintaining seamless communication.
• Maintain and elevate Notion systems covering history, travel, vendors, residences, and art.
• Respond promptly to requests, acknowledge communications, and remain available during off-hours and travel.
• Anticipate needs, research options, secure value, and keep plans B and C ready for changing circumstances.

Skills

Private family PA

NYC experience

Travel planning

Household coordination

Discretion

Communication

Scheduling children

Notion familiarity

Problem solving

Tools

Notion

Mac OS

Job description

A New York City-based family seeks an exceptional full-time Personal Assistant to provide high-touch support across family logistics, complex travel, children's schedules, household staff, and four residences. The role will be employed through the family's business and based between a Midtown office and the family's Upper East Side townhouse, while reporting primarily to the principals.

This is a high-expectation role requiring a 24/7 service mentality, including responsiveness during travel, evenings, and weekends when needed. The ideal candidate is energetic, warm, highly intelligent, and proactive; anticipates what will suit the family; communicates clearly; and always has plans B and C ready. The successful hire will inherit strong existing systems and be expected to elevate them rather than rebuild them unnecessarily.

Responsibilities include, but are not limited to:

• Provide comprehensive personal and family support, taking ownership of requests through completion
• Manage schedules and logistics for three children, including online schooling and a competitive tennis circuit
• Coordinate highly detailed commercial and private travel, exact preferences, points, pricing, and contingencies
• Open and prepare residences before family arrivals and ensure every property is fully ready
• Provide administrative oversight of four residences, including vendors, maintenance, inventories, and projects
• Coordinate a lean household team consisting of a full-time Housekeeper, live-in Nanny, and Driver
• Work fluidly between the family office and Upper East Side townhouse while maintaining seamless communication
• Maintain and elevate established Notion systems covering history, travel, vendors, residences, and art
• Respond promptly to requests, acknowledge communications, and remain available during off-hours and travel
• Anticipate needs, research options, secure value, and keep plans B and C ready for changing circumstances

Requirements:

• Legally able to work within the United States
• Significant experience as a Personal Assistant supporting a private family or high-net-worth principals
• Strong New York City experience and comfort working in both a private home and finance-oriented office
• Exceptional complex-travel planning across commercial and private aviation, including points and value analysis
• Experience coordinating multiple residences, household staff, vendors, and property-readiness projects
• Highly capable managing multiple children's schedules, education, activities, and travel logistics
• Technologically proficient in a Mac-based environment and comfortable using Notion and shared systems
• Energetic, charismatic, warm, wholesome, and genuinely comfortable interacting with children
• Highly intelligent and proactive, with strong judgment and a solutions-oriented approach beyond box-checking
• Excellent communicator who acknowledges requests promptly and provides clear, concise updates
• Discreet, resilient, organized, and able to meet exacting standards while building lasting trust

Schedule: Monday through Friday, 8:30 AM - 6:00 PM, with evening, weekend, and travel responsiveness as needed.

Location(s): New York City; based between a Midtown office and Upper East Side townhouse, with travel as needed

Benefits: Comprehensive, fully employer-paid benefits package; phone and computer provided