Executive Personal Assistant

Mahler Private Staffing; Town of Florida (NY); On-site; USD 150,000 - 200,000; Full time

Benefits offered by this job

Full-time benefits

Job summary

Mahler Private Staffing in Palm Beach seeks an Executive Personal Assistant to support a busy, four-child household across multiple residences with international travel as needed. You will orchestrate complex travel logistics, manage itineraries, reservations, documents, and schedules, and work closely with a full household staff on-property.

The ideal candidate is discreet, highly organized, tech-savvy, and able to anticipate needs before they arise while maintaining warmth and professionalism

Qualifications

• Exceptional travel logistics planning and anticipation.
• Strong organizational and multi-tasking skills.
• Excellent written and verbal communication.
• Valid driver's license and passport; ability to travel internationally.
• Discretion and professional demeanor.

Responsibilities

• Manage all travel logistics for principals and their children.
• Coordinate detailed itineraries including flights, accommodations, ground transportation, and activities.
• Maintain travel documents, reservations, and schedules.
• Anticipate and troubleshoot travel-related issues proactively.
• Collaborate with household staff on property-based family office.
• Provide attentive care for the dogs during travel.
• Gift buying.

Skills

Travel logistics

Attention to detail

Organizational skills

Written communication

Driver's license

Passport

International travel

Job description

We are seeking an Executive Personal Assistant for a newly created role supporting a warm, close-knit Palm Beach family. This is a wonderful opportunity to join a kind, respectful household that deeply values professionalism, discretion, and a true team spirit.

The ideal candidate is extraordinary at travel logistics and anticipates every detail before it becomes a question. Operating across multiple residences, you will serve as the family's right hand, seamlessly managing the rhythm of a busy household that includes four children, three of whom are actively enrolled in school, and a family life beautifully centered around horses and riding.

You will also serve as a trusted caretaker for the family's two dogs while they are traveling, stepping in with the same care and attentiveness whenever the houseman or housekeeper is unavailable.

If you thrive at the speed and standard of a top-tier New York City personal assistant, have experience supporting a family of this caliber, and the flexibility to travel, we would love to hear from you. Please submit your resume along with two paragraphs telling us why you are the right fit for this exceptional role.

Responsibilities:

• Manage all travel logistics for principals and their children.
• Coordinate and arrange detailed itineraries including flights, accommodations, ground transportation, and activities.
• Maintain travel documents, reservations, and schedules.
• Anticipate and troubleshoot travel-related issues before they arise.
• Work alongside a full household staff within a family office located on the property.
• Provide attentive, loving care for the family's dogs during periods of travel, serving as a trusted and consistent presence in the home.
• Gift buying.

Qualifications:

• Understands the big picture but has a keen eye for detail.
• Smart and proactive
• A resourceful and detail-oriented professional with outstanding organizational skills.
• Ability to multi-task and work efficiently; understands and manages changing priorities.
• Tech savvy; computer proficiency.
• Strong writing and communication skills, able to manage detailed correspondence and schedules.
• Possesses a valid driver's license and passport and can travel internationally as needed.

Schedule:

Monday through Friday schedule with occasional flexibility required; anticipate 20-30% travel with family.

Compensation:

Annual salary of $150 to $200K, to commensurate with experience.

• Full-time benefits offered.

#indmps

Our Story:

Mahler Private Staffing works with America's leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidatesas well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.