Personal Assistant (PA) to Service Manager

NHS Jobs; Colchester (VT); Sur place; USD 42 000 - 60 000; Plein temps

Résumé du poste

NHS Jobs is seeking a Personal Assistant to the Service Manager in Colchester. The role provides comprehensive PA support to the Service Manager and a confidential secretarial service to the Service Management Team, handling queries, minutes, and reporting.

You will manage communications across Directorates, organise meetings and workshops, and assist with budgeting and staff induction as required.

Responsabilités

• Provide a full PA provision for the Service Manager.
• Provide a full and confidential secretarial and administrative service to the Service Management Team.
• Act as first point of contact for internal and external queries, signposting when needed.
• Attend and minute meetings, prepare reports and minutes in the required format.
• Manage communications to/from the Service Manager and Service Management Team across Directorates; prioritise matters.
• Maintain efficient electronic and physical filing and retrieval systems with a brought-forward system.
• Lead on organising workshops and functions: venues, catering, attendance, note-taking and typing.
• Prepare and coordinate papers, presentations and agendas for meetings; transcribe minutes and follow up actions.
• Assist with budget management by coding and checking expenditure per standing financial instructions.
• Support induction, recruitment and supervision of administrative staff where required.

Description du poste

Personal Assistant (PA) to Service Manager

The post holder will: Provide a full PA provision for the Service Manager. Provide a full and confidential secretarial and administrative service to the Service Management Team. Provide a first point of contact for internal and external queries, answering them where possible and otherwise signposting them to the appropriate department. Attend and minute meetings as required and be responsible for the typing and presentation of reports and minutes in accordance with the required format. Manage the communication, to and from, the Service Manager and Service Management Team and across all Directorates ensuring that all matters are prioritised appropriately. Ensure that there is an efficient electronic and manual filing and retrieval system in operation with a functioning brought forward system. Take lead responsibility for organising workshops and other functions as directed. This will require communication with all attendees, booking venues, organising catering, attendance on the day and note taking and typing from the day. Prepare and co-ordinate papers, presentations and agendas for meetings. Attend and minute meetings if required and transcribe minutes ensuring follow up action is taken for specific pieces of work/committees. Assist with budget management by coding and checking expenditure in accordance with standing financial instructions. Assist in the local induction of other members of staff within the Directorate as required. To support the recruitment, induction and supervision of other administrative staff where appropriate and as required.