Personal Assistant / Entry Level

Easy Recruiter; San Diego (CA); On-site; USD 35,000 - 45,000; Full time

Job summary

A staffing agency in California is seeking a Personal Assistant at the entry level. The ideal candidate will handle document production, maintain records, and manage schedules effectively. Responsibilities include typesetting documents, calendar management, and mail handling. Candidates should possess a high school diploma and have two years of relevant experience. Strong communication skills and proficiency in Microsoft Office Suite are essential for success in this role.

Qualifications

• Minimum of two years of related experience and/or training required.
• Ability to understand and carry out general instructions in standard situations.
• Intermediate experience with Microsoft Office Suite is essential.

Responsibilities

• Types and produces various documents including proposals and reports.
• Maintains calendar and schedules appointments and travel arrangements.
• Handles mail, answers inquiries, and resolves departmental problems.

Skills

Document production

Record keeping

Calendar management

Communication skills

Problem-solving

Microsoft Office Suite

Education

High school diploma or GED

Job description

About the job Personal Assistant / Entry Level

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
• Establishes and maintains record keeping and filing systems.
• Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.
• May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.
• Completes expense reports and handles reconciliation of receipts for a designated work group.
• Responsible for opening, sorting, prioritizing and distributing inbound mail. Coordinates services for outbound mail.
• Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.

CERTIFICATES and/or LICENSES

None

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE

Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and ABILITIES

Intermediate experience with Microsoft Office Suite.