Administrative Assistant

CAVCO DEMING; Deming (NM); On-site; USD 28,000 - 42,000; Full time

Job summary

CAVCO DEMING in Deming, NM seeks an Administrative Assistant to support professionals by organizing files, preparing reports, and managing calendars. The role involves greeting visitors, answering phones, and handling general staff support with a focus on accuracy and efficiency.

Responsibilities include scheduling, travel arrangements, correspondence, invoicing, and light bookkeeping. The ideal candidate will have strong written and verbal communication, attention to detail, and the ability to

Qualifications

• Experience in office administration or related field preferred.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational abilities.
• Ability to prioritize tasks and multitask effectively.
• Proficient in creating and editing documents and correspondence.

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications (memos, emails, invoices, reports)
• Write and edit documents from letters to reports
• Create and maintain filing systems (electronic and physical)
• Manage accounts and perform bookkeeping
• Process payments and invoices in a timely manner

Skills

Multitasking

Communication

Attention to detail

Organizational skills

Prioritization

Education

High School or better

Job description

The Administrative Assistant handles routine and advanced duties for other professionals. They organize files, create correspondence, prepare reports and documents, manage calendars to schedule appointments, sort mail, prepare invoices and offer general staff support. They may serve as an initial point of contact, answering phones and greeting visitors. They might engage in event planning and meeting setup and implementation. Very often they will make travel arrangements and generate itineraries. They have to deal with other people from a wide variety of levels, from clients to management and even corporate CEOs.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Payments and Invoices completed in timely manner

MINIMUM QUALIFICATIONS

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills

Qualifications

Education

Preferred

High School or better.

Licenses & Certifications

Preferred

Driver's License

Equal Opportunity Employer
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