Personal Assistant / Administrative Assistant

The Juris Agency; Beverly (MA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Dental Insurance

Paid Time Off (PTO)

Vision Insurance

Mon-Fri Schedule

Life Insurance

Hands on Training

Career Growth Opportunities

Job summary

Collins Insurance Group LLC in Beverly, MA is seeking a dependable Personal Assistant to support the agency owner. This hands-on role covers answering calls, scheduling, errands, document handling, and day-to-day office operations to keep the day running smoothly.

The ideal candidate is trustworthy, professional, able to work independently, and comfortable communicating with clients by phone. No insurance sales required; strong organization and discretion are essential.

Qualifications

• Valid driver license and reliable transportation.
• Strong organizational and time-management skills.
• Excellent phone and written communication abilities.

Responsibilities

• Answer and direct incoming phone calls.
• Take messages and assist with basic customer requests.
• Manage scheduling, appointments, reminders, and calendar items.
• Run local business and personal errands as needed.
• Assist with emails and basic correspondence.
• Scan, print, organize, and prepare documents.
• Maintain files and keep paperwork organized.
• Coordinate appointments, deliveries, and vendors.
• Help keep the office organized and operating smoothly.
• Assist the agency owner with day-to-day tasks and priorities.
• Handle confidential business and personal information professionally.

Skills

Phone etiquette

Organizational skills

Time management

Communication skills

Detail-oriented

Discretion

Independent worker

Customer service

Scheduling

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Email

Calendar management

Job description

Job Description

Collins Insurance Group LLC is seeking a dependable, organized, and proactive Personal Assistant to work directly with the agency owner at our Beverly office.

This is a hands-on role for someone who enjoys variety and can help keep the owner's day and the office running smoothly. The position includes answering phone calls, handling administrative tasks, assisting with scheduling, running local errands, and taking care of other day-to-day tasks as they arise.

This is not an insurance sales position, and insurance experience is not required. We're looking for someone who is trustworthy, reliable, professional, and comfortable working independently.

Benefits

• Dental Insurance
• Paid Time Off (PTO)
• Vision Insurance
• Mon-Fri Schedule
• Life Insurance
• Hands on Training
• Career Growth Opportunities

Responsibilities

• Answer and direct incoming phone calls
• Take messages and assist with basic customer requests
• Manage scheduling, appointments, reminders, and calendar items
• Run local business and personal errands as needed
• Pick up and drop off documents, supplies, mail, and other itemsAssist with emails and basic correspondence
• Scan, print, organize, and prepare documents
• Maintain files and keep paperwork organized
• Order and pick up office supplies
• Coordinate appointments, deliveries, and vendors
• Help keep the office organized and operating smoothly
• Assist the agency owner with day-to-day tasks and priorities
• Handle confidential business and personal information professionally
• Complete other miscellaneous tasks as needed

Requirements

• Valid driver's license and reliable transportation
• Dependable, punctual, and consistent attendance
• Strong organizational and time-management skills
• Professional and comfortable speaking with customers over the phone
• Ability to work independently and complete tasks without constant supervision
• Comfortable running local errands during the workday
• Basic computer skills, including email and common office applications
• Strong written and verbal communication skills
• Ability to prioritize multiple tasks and adapt when priorities change
• High level of discretion and ability to handle confidential information
• Detail-oriented and able to follow instructions accurately
• Professional, positive, and willing to take initiative
• Must be able to work in person at our Beverly, MA office
• High school diploma or equivalent

No insurance experience or insurance license required. Previous administrative, receptionist, personal assistant, or customer service experience is preferred but not required.