Personal Assistant

Confidential Employer; San Gabriel (CA); On-site; USD 24,000 - 41,000; Full time

Job summary

Confidential Employer in San Gabriel is seeking a highly organized Personal Assistant to provide comprehensive administrative support and help manage daily operations. This full-time role offers growth opportunities and competitive pay.

The ideal candidate will have proven PA experience, strong calendar management with Outlook, project coordination skills, and familiarity with DocuSign. Excellent communication and discretion are essential for handling confidential information.

Qualifications

• Proven experience as Personal Assistant or similar administrative role.
• Proficient in Outlook Calendar for scheduling.
• Strong project coordination and prioritization skills.
• Familiar with DocuSign or similar e-signature tools.
• Excellent data entry and file management.
• Knowledge of office management procedures and phone systems.
• Organizational skills with keen attention to detail and discretion.
• Excellent written and verbal communication.

Responsibilities

• Manage executive's Outlook calendar and schedule meetings.
• Coordinate and assist with projects to meet deadlines.
• Handle travel arrangements and correspondence.
• Use DocuSign to facilitate signing of documents.
• Data entry and file management to keep records organized.
• Office management duties: ordering supplies and equipment.
• Answer phone calls and direct inquiries to the appropriate person or department.
• Transcribe meeting minutes and prepare reports.

Skills

Personal Assistant experience

Outlook Calendar

Project coordination

DocuSign / e-signature

Data entry

Office management

Phone system knowledge

Attention to detail

Confidentiality

Communication skills

Job description

Personal Assistant

Oct 16, 2026 |Jobs & Employment | San Gabriel Reference: 21362

Location: San Gabriel

We are seeking a Female highly organized and detail-oriented individual to join our team as a Personal Assistant. As a Personal Assistant, you will provide administrative support to ensure the smooth operation of our organization. This is a full-time position with opportunities for growth and advancement.

We offer competitive compensation. If you are a motivated individual with strong administrative skills, we would love to hear from you.

Responsibilities

• Manage and maintain the executive's Outlook calendar, scheduling appointments and meetings
• Coordinate and assist with various projects, ensuring deadlines are met
• Act as a personal assistant, handling tasks such as making travel arrangements and managing correspondence
• Utilize DocuSign to facilitate the signing of important documents
• Perform data entry and file management tasks to keep records organized
• Assist with office management duties, including ordering supplies and maintaining office equipment
• Answer phone calls and direct inquiries to the appropriate person or department
• Provide administrative support, such as transcribing meeting minutes and preparing reports

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role
• Proficient in using Outlook Calendar for scheduling appointments and meetings
• Strong project coordination skills, with the ability to prioritize tasks effectively
• Familiarity with DocuSign or similar electronic signature software
• Excellent data entry and file management abilities
• Knowledge of office management procedures and phone systems
• Strong organizational skills with keen attention to detail
• Ability to handle confidential information with discretion
• Excellent communication skills, both written and verbal

Job Type: Full-time

Pay: $17.50 - $30.00 per hour

Expected hours: 40 per weekSchedule:

8 hour shiftMonday to FridayWeekends as needed