Personal Assistant

Domestic Household; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Domestic Household in San Francisco is seeking a seasoned Personal Assistant to support a busy family. The role is on-site three days per week in Pacific Heights and demands discretion, reliability, and proactive problem solving.

Ideal candidate has 5+ years as a Personal Assistant, excels at calendar and travel planning, vendor coordination, and confidential communications. The position offers a stable home-work environment with opportunities for growth in a long-term role.

Qualifications

• Minimum 5 years as Personal Assistant or similar role.
• Experience handling confidential information with discretion.
• Strong organizational and communication skills.
• Comfort working in a home environment and coordinating with vendors.

Responsibilities

• Calendar management
• Basic family bookkeeping and budgeting
• Bill Paying
• Mail and File Management
• Event Management - invites, RSVP management, follow-up
• House Management - interfacing with contractors and repairs when possible
• Activities - identify, research and book
• Travel Booking & Management
• Vendor management - identify, onboard and use new vendors for the house
• Occasionally work during non-business hours
• Create and maintain databases and documents to manage contacts, inventories, etc.

Skills

Calendar management

Budgeting

Bill paying

Mail & file management

Event coordination

House management

Travel booking

Vendor management

Discretion

Job description

This Personal Assistant role is working for a family based in San Francisco. As with many Personal Assistant roles, this role is varied. However, the schedule is consistent and the work environment is in someone's home. Ideally looking for someone who has been a Personal Assistant for at least 5 years, we're looking for someone who wants a career as a Personal Assistant in a stable, positive work environment.

This role is on site 3 days a week in Pacific Heights.

RESPONSIBILITIES:

• Calendar management
• Basic family bookkeeping and budgeting
• Bill Paying
• Mail and File Management
• Event Management - invites, RSVP management, calling to follow-up, etc
• House Management - interfacing with contractors, and where possible fixing things
• Activities - help identifying, researching and booking activities
• Travel Booking & Management
• Vendor management - identify, onboard and use new vendors for the house -Occasionally work during non-business hours
• Create and maintain databases and documents to manage: contacts, holiday cards, storage inventory, etc.

TOP KEYS FOR CLIENTS:

• Trustworthy
• Proactive and always anticipating needs
• Ability to take detailed instructions
• Detailed oriented
• Experience with handling confidential and discreet matters. Understanding what level of detail is communicated to different parties while still maintaining privacy of the principals.
• Ability to use software to manage tasks and workflows