Personal Assistant

Rapaport Household; San Francisco (CA); Hybrid; USD 135,000 - 165,000; Full time

Job summary

Rapaport Household in San Francisco is seeking a dedicated Personal Assistant to support a family in Pacific Heights. This on-site role is 3 days per week, with a varied but structured schedule and a focus on discretion and proactive service.

The ideal candidate has at least 5 years of experience as a Personal Assistant in a home environment, strong communication, meticulous calendar and budgeting skills, and the ability to anticipate needs and manage confidential information effectively.

Qualifications

• Minimum 5 years of experience as a Personal Assistant, especially in a home setting.
• Experience handling confidential matters with discretion and privacy.
• Excellent communication skills and proactive approach to anticipating needs.

Responsibilities

• Calendar management.
• Basic family bookkeeping and budgeting.
• Bill paying.
• Mail and file management.
• Event management – invites, RSVP tracking, and follow-up calls.
• House management – liaising with contractors and repairs when possible.
• Identify, research, and book activities for family.
• Travel booking and management.
• Vendor management – sourcing and onboarding vendors, including occasional after-hours work.
• Create and maintain databases and documents for contacts, storage, and holiday cards.

Skills

Calendar management

Budgeting

Travel planning

Vendor management

Discretion

Communication skills

Instruction following

Tools

Task management software

Job description

This Personal Assistant role is working for a family based in San Francisco. As with many Personal Assistant roles, this role is varied. However, the schedule is consistent and the work environment is in someone's home. Ideally looking for someone who has been a Personal Assistant for at least 5 years, we're looking for someone who wants a career as a Personal Assistant in a stable, positive work environment.

This role is on site 3 days a week in Pacific Heights.

RESPONSIBILITIES:

• Calendar management

• Basic family bookkeeping and budgeting

• Bill Paying

• Mail and File Management

• Event Management - invites, RSVP management, calling to follow-up, etc

• House Management - interfacing with contractors, and where possible fixing things

• Activities - help identifying, researching and booking activities

• Travel Booking & Management

• Vendor management - identify, onboard and use new vendors for the house -Occasionally work during non-business hours

• Create and maintain databases and documents to manage: contacts, holiday cards, storage inventory, etc.

TOP KEYS FOR CLIENTS:

• Trustworthy

• Proactive and always anticipating needs

• Ability to take detailed instructions

• Detailed oriented

• Excellent communication skills

• Experience with handling confidential and discreet matters.Understanding what level of detail is communicated to different parties while still maintaining privacy of the principals.

• Ability to use software to manage tasks and workflows

$150,000 yearly