Personal Assistant

LaneGray, Inc.; San Francisco (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

LaneGray, Inc. seeks a highly organized Personal Assistant to support a private family in San Francisco. This full-time role covers personal, household, and calendar coordination with discretion and reliability.

You will manage travel, vendors, bills, and correspondence, while partnering with the principal’s support team to align priorities. The ideal candidate has 8+ years of experience and strong vendor management.

Qualifications

• 8+ years of overall professional experience.
• 4+ years supporting a private family as a Personal Assistant, Family Assistant, or House Manager.
• Experience in EA, operations, finance, legal, consulting, or similar roles is a strong plus.
• Experience managing a household and coordinating moving pieces end-to-end.
• Strong vendor sourcing, negotiation, and management skills.
• Experience creating organizational systems and processes from scratch.
• Exceptional attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Calm, steady, solutions-oriented when priorities change.
• Highly resourceful, discreet, and trustworthy.
• Comfortable with strategic and hands-on tasks like errands, returns, and packing.
• Tech-savvy and comfortable with productivity and AI tools.
• Strong knowledge of the Bay Area and local resources preferred.

Responsibilities

• Manage personal and family calendars, appointments, schedules, and priorities.
• Build and maintain systems for task tracking, vendors, expenses, documents, and household operations.
• Source, negotiate with, and manage vendors and service providers.
• Coordinate household projects, maintenance, deliveries, and technology.
• Plan domestic and international travel from start to finish, including itineraries, reservations, activities, and packing.
• Handle personal shopping, returns, errands, and special requests.
• Coordinate family gatherings, hosting, and occasional events.
• Manage bills, insurance, subscriptions, and personal paperwork.
• Serve as a point of contact for attorneys, accountants, wealth managers, banks, and other professional advisors.
• Attend meetings as needed, take notes, and ensure follow-through.
• Help coordinate and manage household staff.
• Partner with the principal’s professional support team to ensure priorities and calendars stay aligned.

Skills

Experience

Private family support

EA/Operations experience

Household management

Vendor management

Org systems

Attention to detail

Communication skills

Calm under pressure

Discretion

Hands-on tasks

Tech savvy

Local knowledge

Job description

Personal Assistant to Private Family | San Francisco, CA

A private family in San Francisco is seeking an experienced, highly organized Personal Assistant to manage personal and household affairs and serve as a trusted right hand.

This is a full-time, long-term opportunity for someone who thrives in a fast-moving environment, enjoys creating structure, and is equally comfortable handling high-level coordination and hands-on day-to-day needs.

Responsibilities

• Manage personal and family calendars, appointments, schedules, and priorities


• Build and maintain systems for task tracking, vendors, expenses, documents, and household operations


• Source, negotiate with, and manage vendors and service providers


• Coordinate household projects, maintenance, deliveries, and technology


• Plan domestic and international travel from start to finish, including itineraries, reservations, activities, and packing


• Handle personal shopping, returns, errands, and special requests


• Coordinate family gatherings, hosting, and occasional events


• Manage bills, insurance, subscriptions, and personal paperwork


• Serve as a point of contact for attorneys, accountants, wealth managers, banks, and other professional advisors


• Attend meetings as needed, take notes, and ensure follow-through


• Help coordinate and manage household staff


• Partner with the principal’s professional support team to ensure priorities and calendars stay aligned

Ideal Candidate

• 8+ years of overall professional experience


• 4+ years of experience supporting a private family as a Personal Assistant, Family Assistant, or House Manager


• Prior Executive Assistant, operations, finance, legal, consulting, or similar professional experience is a strong plus


• Experience managing a household and its moving pieces from end to end


• Strong vendor sourcing, negotiation, and management skills


• Experience creating organizational systems and processes from scratch


• Exceptional attention to detail and follow-through


• Excellent written and verbal communication skills


• Calm, steady, and solutions-oriented when priorities change


• Highly resourceful, discreet, and trustworthy


• Comfortable with both strategic responsibilities and hands-on tasks such as errands, returns, and packing


• Highly tech-savvy and comfortable with modern productivity and AI tools


• Strong knowledge of the Bay Area and local resources preferred

This is a full-time, primarily on-site position in San Francisco with core weekday hours.

The role requires flexibility and a 24/7 mindset — not working around the clock, but being reachable and responsive when an important need arises outside of standard business hours.

Occasional travel with the family will also be required.

This is a dedicated full-time position and is not compatible with concurrent employment, freelance clients, or an ongoing side business.

The ideal candidate is looking for a long-term opportunity to grow with a family, earn significant trust, and take on increasing responsibility over time.