Personal Assistant EG

Simera; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Simera in San Francisco seeks a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. You will manage calendars, coordinate meetings, travel, and daily tasks with discretion and reliability.

The ideal candidate is detail-oriented, resourceful, and able to handle confidential information while multitasking in a fast-paced environment. Strong communication skills and proficiency with Google Workspace or Microsoft Office are essential.

Qualifications

• Experience providing executive-level administrative support.
• Ability to manage calendars, emails, and tasks with discretion.
• Strong written and verbal communication skills.
• Proficiency with productivity tools (Google Workspace or MS Office).

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and follow up.
• Monitor emails, messages, calls, and communications.
• Prepare documents, reports, presentations, and materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Assist with expense tracking, invoices, and records when required.
• Coordinate with internal teams, clients, service providers, and external contacts.
• Maintain organized digital files, contacts, and records.
• Support personal and professional projects and ensure timely completion.

Skills

Calendar management

Email & communication

Organization

Time management

Attention to detail

Proactive problem-solving

Multitasking

Discretion

Google Workspace

Video conferencing

Independent work

Confidentiality

Tools

Google Workspace

Microsoft Office

Job description

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and personal support to an executive or professional. The ideal candidate is detail-oriented, discreet, resourceful, and capable of managing multiple priorities while ensuring that schedules, communications, appointments, and daily tasks are handled efficiently.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Required Skills

• Excellent verbal and written communication skills.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent prioritization and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Highly proactive and resourceful approach.
• Strong follow-up and task-management abilities.
• Professional and polished communication style.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using calendars, email, spreadsheets, video conferencing, and other digital tools.
• Ability to work independently and anticipate needs with minimal supervision.
• High level of discretion and professionalism.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Virtual Assistant, or in a similar support role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Strong ability to handle confidential and sensitive information.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and support senior professionals effectively.
• Reliable internet connection and a suitable setup for remote work.
• Professional, dependable, proactive, and highly organized attitude.
• English proficiency is required if the position involves communicating with English-speaking clients, executives, or stakeholders.