Personal Assistant

Career Group; Miami (FL); On-site; USD 140,000 - 170,000; Full time

Job summary

Career Group is recruiting a Personal Assistant for a confidential UHNW client in Brickell, Miami. The role requires extensive experience supporting UHNW principals and families, with strong travel coordination across multiple countries.

You will operate independently from day one in a highly confidential setting, using technology and AI tools to enhance efficiency. This in-office role offers a demanding, fast-paced environment, coordinating with senior leaders and support teams while

Qualifications

• 10+ years of experience as a Personal Assistant or similar role supporting UHNW individuals or families.
• Experience working with sophisticated principals in confidential environments.
• Strong travel coordination across multiple countries and time zones.
• Technologically proficient and comfortable using AI tools.

Responsibilities

• Serve as central point of coordination for personal and day-to-day needs.
• Coordinate domestic and international travel itineraries and arrangements.
• Manage reservations, appointments, dining, and personal arrangements.
• Coordinate with household, executive, travel, and support teams.
• Communicate with staff and external contacts across countries and time zones.
• Partner with senior leadership and Director of Operations/Chief of Staff.
• Maintain organized information, requests, schedules, and moving pieces.
• Anticipate needs and follow through on details independently.
• Maintain discretion and confidentiality with sensitive matters.
• Utilize technology and AI tools to improve organization and efficiency.

Skills

10+ years experience

UHNW support

discretion

international travel coordination

technologically savvy

independent decision making

polished communication

confidential environment

Job description

Our confidential client, a highly successful private investment firm, is seeking an exceptionally experienced Personal Assistant to provide high-level personal and administrative support to UHNWI.

This is a highly trusted, hands-on role for someone who has extensive experience supporting Ultra-High-Net-Worth (UHNW) principals and families and can operate independently from day one. The ideal candidate will be polished, highly organized, technologically savvy, and operationally focused, with the confidence and judgment to manage a fast-moving and highly international environment.

Location: Brickell, Miami, FL

Schedule: Monday–Thursday, 9:00 AM–6:00 PM EST | In Office

Responsibilities:

• Serve as a central point of coordination, managing a wide range of personal and day-to-day needs.
• Coordinate complex domestic and international travel, including itineraries, transportation, accommodations, and last-minute changes.
• Manage reservations, appointments, dining, and other personal arrangements.
• Coordinate with household, executive, travel, and other support teams to ensure seamless execution.
• Communicate with staff and outside contacts across multiple countries and time zones.
• Partner closely with the Director of Operations/Chief of Staff and other senior members of the organization.
• Serve as the central operational hub on the computer, keeping information, requests, schedules, and moving pieces organized and efficiently managed.
• Anticipate needs, troubleshoot issues, and independently follow through on details without requiring significant direction.
• Maintain a high level of discretion and confidentiality when handling sensitive personal and professional matters.
• Utilize technology and emerging tools, including AI, to improve organization, communication, and efficiency.

Qualifications:

• 10+ years of experience as a Personal Assistant, Executive Personal Assistant, or similar role supporting UHNW individuals or families.
• Proven experience working directly with sophisticated, high-profile principals in a highly confidential environment.
• Strong background coordinating international travel and working with teams and vendors across multiple countries.
• Exceptional organizational and follow-through skills with the ability to manage numerous priorities simultaneously.
• Operationally focused with a proactive, solutions-oriented approach.
• Direct, clear, and polished communication style.
• Highly technologically proficient and comfortable adopting new technology and AI tools.
• Able to work independently and make sound decisions without extensive training or hand-holding.
• Professional, discreet, adaptable, and comfortable operating in a fast-paced environment.
• Ability to work effectively with other PAs, senior leadership, operations teams, and external partners.