Executive Personal Assistant

Pocketbook Agency; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Healthcare

PTO

Job summary

Pocketbook Agency seeks an Executive Personal Assistant to support a high-profile client in New York. This role demands seamless execution of travel, scheduling, and personal/exec administration, with a focus on discretion and reliability in a fast-paced environment.

Ideal candidates have experience supporting CEOs in tech, excel at multi-leg itineraries, and can anticipate needs before they're voiced. Open to flexible, high-impact professionals in a dynamic, private setting.

Qualifications

• Experience supporting a CEO/high-profile executive, preferably in tech.
• Proven ability to manage complex international itineraries and travel logistics.
• Strong business sense, ability to size up priorities quickly.
• Discretion, reliability and staying organized under pressure.
• Ability to adapt quickly as priorities shift in a fast-paced environment.
• Collaborative work with broader teams and stakeholders.

Responsibilities

• Own complex, international travel logistics with precision.
• Manage a fast-moving calendar and day-to-day scheduling across time zones.
• Handle reservations, gifts, cards, expenses, and admin tasks.
• Anticipate needs and execute without hand-holding.
• Interface professionally with UHNW individuals and key networks.
• Adapt quickly as priorities shift and provide sound judgment.

Skills

CEO/Founder support

Travel management

Business acumen

Discretion

Adaptability

Team collaboration

Coordination across time zones

Job description

A high-profile individual is seeking a sharp, discreet Executive Personal Assistant to support both her professional and personal life. This is not a chief of staff or strategic role. It is pure execution. The right candidate gets things done without being asked twice and takes pride in being the invisible force that keeps everything running smoothly in a fast-paced, ever-changing environment.

What You'll Do

• Own complex, ever-changing travel logistics, international and domestic, with precision and zero drama


• Manage a fast-moving calendar and day-to-day scheduling, including call sheets and keeping the day on time across time zones


• Handle reservations, gifts, cards, expenses, and the full range of personal and executive admin tasks


• Anticipate needs before they're voiced and execute without hand-holding


• Interface professionally with a UHNW and tech network, including investors, founders, family office contacts, and board members


• Adapt fast as priorities shift, and bring sound business judgment to every call you make on the principal's behalf

Who You Are

• Experienced supporting a CEO or founder: you've worked directly for a high-profile executive, preferably in the tech space, and know the pace and pressure of that world firsthand


• A seasoned travel manager: you've handled complex, multi-leg, international itineraries and know how to troubleshoot on the fly


• Sharp with business acumen: you read a room, size up priorities fast, and make smart calls even when the ground keeps shifting


• Quietly excellent: you're smart, organized, and capable, and you don't need the role to be about you


• Built for chaos: you thrive in fast-paced, high-growth environments where the day rarely goes as planned


• A team player: you work seamlessly with the broader team to get it done

Location:

NYC, open to candidates in Miami

Compensation and Benefits:

$150K+DOEincluding healthcare and PTO