Executive / Personal Assistant

Confidential; Santa Monica (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Confidential offers an executive & personal assistant role to support a high-profile executive in a fast-paced environment. The role handles business and personal priorities with discretion and impeccable execution.

The position involves managing complex calendars, travel logistics (domestic and international), and overseeing household operations with vendors and staff. Flexibility for evenings, weekends, and holidays is required.

Qualifications

• 5+ years supporting C-level executives, high-net-worth individuals, or principals as EA/PA.
• Experience managing domestic and international travel with complex itineraries.
• Experience coordinating residential operations, staff, vendors, and property-related projects.
• Service-minded with flexibility to support evolving priorities.
• Availability outside traditional business hours as needed.
• Outstanding organizational, communication, and project management skills.
• High discretion, professionalism and sound judgment for confidential matters.
• Strong MS Office skills; comfortable learning new tech platforms.
• Private Jet travel experience preferred.

Responsibilities

• Provide high-level executive and personal support with strong attention to detail.
• Maintain complex calendars, coordinate meetings, appointments and last-minute changes.
• Own domestic and international travel arrangements with detailed itineraries and contingencies.
• Serve as primary contact for household operations, coordinating with property managers, vendors and staff.
• Manage household projects, maintenance schedules, repairs, and vendor relationships.
• Coordinate logistics for family events and lifestyle needs.
• Handle confidential communications with professionalism and discretion.
• Prepare reports, presentations and expense reports accurately and efficiently.
• Anticipate needs and adapt quickly to changing priorities with minimal direction.
• Represent the executive professionally with strict confidentiality.

Skills

Calendar management

Travel coordination

Household operations

Discretion

Communication

Project management

Tools

Microsoft Office Suite

Job description

A high-profile executive is seeking an exceptional Executive & Personal Assistant to provide seamless business and personal support in a fast-paced, high-expectation environment. This is a confidential opportunity for a polished, highly resourceful professional who thrives in a role requiring discretion, sound judgment, and impeccable execution. The ideal candidate operates with a true 24/7 service mindset, anticipating needs before they arise and remaining flexible to support changing priorities, including evenings, weekends, and holidays when business or personal demands require.

This role is ideal for someone who excels at managing complex travel logistics, overseeing residential operations, coordinating with household staff and vendors, and serving as a trusted extension of the executive across both professional and personal responsibilities.

What You'll Do

• Provide high-level executive and personal support, managing both business and personal priorities with exceptional attention to detail.
• Maintain complex calendars, coordinating meetings, appointments, personal commitments, and last-minute schedule changes.
• Own all aspects of domestic and international travel, including private and commercial travel arrangements, detailed itineraries, accommodations, ground transportation, dining reservations, and contingency planning.
• Serve as the primary point of contact for household operations, coordinating with property managers, maintenance vendors, contractors, household staff, and other service providers to ensure residences operate seamlessly.
• Manage household projects, preventative maintenance schedules, repairs, deliveries, and vendor relationships while maintaining the highest standards of service.
• Coordinate logistics for family and personal events, special projects, and lifestyle needs.
• Handle confidential communications with professionalism and discretion, acting as a liaison between the executive, business associates, family members, and external partners.
• Prepare reports, presentations, expense reports, and other administrative materials with accuracy and efficiency.
• Anticipate needs, proactively solve problems, and respond quickly to changing priorities with minimal direction.
• Maintain strict confidentiality while representing the executive with professionalism at all times.

What We're Looking For

• 5+ years of experience supporting C-level executives, high-net-worth individuals, or principals in an Executive Assistant, or Personal Assistant capacity.
• Demonstrated success managing extensive domestic and international travel with complex, frequently changing itineraries.
• Experience coordinating residential operations, including household staff, vendors, maintenance, repairs, and property-related projects.
• A service-oriented, "no task is too big or too small" mentality with the flexibility to support evolving priorities.
• Availability to provide support outside of traditional business hours, including evenings, weekends, and holidays, as needed.
• Exceptional organizational, communication, and project management skills with outstanding attention to detail.
• High degree of discretion, professionalism, and sound judgment when handling sensitive and confidential matters.
• Strong proficiency with Microsoft Office Suite and comfort learning new technology platforms.
• Private Jet travel experience preferred.