Personal Assistant

CL f53b5640 b02b 41bf 90f7 17e0bc4e4239; Costa Mesa (CA); On-site; USD 30,000 - 48,000; Part time

Job summary

Tana Amen in Costa Mesa, California seeks a dedicated part-time assistant who can blend administrative precision with personal support. This role supports a dynamic entrepreneur across business and home life, requiring strategic thinking and the ability to juggle multiple projects.

You will handle errands, vendor coordination, travel planning, and confidential matters in a fast-moving private household environment while maintaining discretion, reliability, and proactive communication.

Qualifications

• 3–5 years of executive or personal support experience.
• Must reside in Orange County or surrounding areas.
• Valid driver's license with a clean driving record.
• Reliable personal vehicle for work purposes.
• Able to pass a comprehensive background check.
• Flexible schedule including evenings, weekends, and last-minute requests.
• Provide credible references from previous employers.

Responsibilities

• Run personal errands including dry cleaning and groceries.
• Collaborate with household staff to ensure smooth operations.
• Communicate with family, vendors, and service providers.
• Coordinate vendors and contractors for home projects.
• Coordinate for investment properties and real estate projects.
• Support travel planning and packing lists.
• Organize supplements and household inventories.
• Assist with family events setup and cleanup.
• Handle miscellaneous tasks including organizing spaces.

Skills

Executive support

Personal support

Time management

Communication

Discretion

Problem solving

Job description

Successful entrepreneur, writer, speaker, and mom, Tana Amen is seeking a part-time assistant who can be an extension of herself. She is seeking someone who blends administrative precision with personal support, strategic thinking, and the ability to juggle the unique demands of working for someone who manages multiple careers, daily logistics, and occasional creative projects.

This is not a static desk job. It's a dynamic, multi-layered role for someone who thrives on variety, can manage both business and personal responsibilities, and wants to be deeply trusted in a fast-moving environment. Therefore, it requires flexibility and critical thinking.

Essential Duties and Responsibilities

• Running personal errands, including dry cleaning pickup/drop-off, pharmacy visits, grocery shopping, and other household-related tasks.
• Collaborating effectively with other household staff and team members to ensure smooth day-to-day operations.
• Communicating professionally via phone, email, and in person with family members, vendors, and service providers.
• Assisting with the coordination of vendors and service providers for residential home projects.
• Assisting with the coordination of vendors, contractors, and service providers for investment properties and other real estate-related projects.
• Feeding and caring for household pets, including transporting them to veterinary appointments as needed.
• Supporting travel planning and preparation, including coordinating itineraries and organizing packing lists.
• Organizing supplements, household systems, inventories, and other household essentials.
• Providing occasional support for family events, including setup and cleanup as needed.
• Additional duties may be assigned as needed and are not limited to those listed in this job description. These may include organizing cabinets, closets, and other household spaces, as well as assisting with packing and other general household tasks.

Qualifications & Requirements

• Minimum of 3–5 years of experience providing executive or personal support to high-profile individuals, executives, or families.
• Must reside in Orange County or the surrounding areas.
• Valid driver's license with a clean driving record.
• Reliable personal vehicle available for work-related responsibilities.
• Ability to successfully pass a comprehensive background check.
• Ability to work a flexible schedule, including extended workdays, evenings, weekends, and accommodate last‑minute requests.
• Must be able to provide credible references from previous employers.

Knowledge, Skills and Abilities

• Exceptional organizational and time management skills, with the ability to prioritize competing responsibilities.
• Must have strong written and verbal communication skills.
• Self‑motivated and proactive, with the ability to anticipate needs and take initiative without direct supervision.
• Strong adaptability and willingness to perform a wide range of responsibilities, regardless of scope or complexity.
• High level of professionalism, discretion, and sound judgment when handling confidential information.
• Dependable, reliable, and committed to delivering consistently high-quality work.
• Excellent problem‑solving skills with the ability to remain calm and resourceful in fast‑paced, changing environments.
• Comfortable working in a private household environment with pets.
• Strong interpersonal and communication skills, with the ability to build positive relationships with family members, staff, vendors, and external contacts.

Physical Demands

• Occasionally required to stand, walk, reach with hands and arms, stoop or bend.
• Occasionally required to lift objects up to 35lbs., with the ability to lift multiple times per day.

Work Environment

• Work indoors in a temperature-controlled environment.
• The noise level is usually moderate, except for occasional travel-related noise.