Personal Assistant

Amen Clinics, Inc.; Costa Mesa, Northern (CA, KY); Hybrid; USD 25,000 - 45,000; Part time

Job summary

Amen Clinics, Inc. seeks a part‑time personal assistant to support a high‑profile founder in a dynamic, multi‑faceted role. You will handle personal errands, household coordination, and travel planning while maintaining discretion and professional communication.

The position requires 3–5 years of executive support experience, a valid driver's license, a reliable vehicle, and the ability to work flexible hours including evenings and weekends in Orange County.

Qualifications

• 3–5 years of experience providing executive or personal support to high‑profile individuals, executives, or families.
• Must reside in Orange County or the surrounding areas.
• Valid driver’s license with a clean driving record.
• Reliable personal vehicle available for work‑related responsibilities.
• Ability to pass a comprehensive background check.
• Flexible schedule including extended days, evenings, weekends, and last‑minute requests.
• Credible references from previous employers on request.

Responsibilities

• Running personal errands such as dry cleaning, pharmacy visits, groceries, and household tasks.
• Coordinating with household staff and team for smooth day‑to‑day operations.
• Communicating professionally via phone, email, and in person with family members, vendors, and service providers.
• Coordinating vendors and service providers for residential home projects.
• Coordinating vendors, contractors, and service providers for investment properties and real‑estate projects.
• Feeding and caring for household pets and arranging vet visits as needed.
• Assisting with travel planning and preparing itineraries and packing lists.
• Organizing supplements, household systems, inventories, and other essentials.
• Providing support for family events including setup and cleanup.
• Additional duties may be assigned and may include organizing spaces and assisting with packing.

Skills

Executive support

Time management

Communication

Proactive

Discretion

Job description

Successful entrepreneur, writer, speaker, and mom, Tana Amen is seeking a part‑time assistant who can be an extension of herself. She is seeking someone who blends administrative precision with personal support, strategic thinking, and the ability to juggle the unique demands of working for someone who manages multiple careers, daily logistics, and occasional creative projects.

This is not a static desk job. It's a dynamic, multi-layered role for someone who thrives on variety, can manage both business and personal responsibilities, and wants to be deeply trusted in a fast-moving environment. Therefore, it requires flexibility and critical thinking.

Essential Duties and Responsibilities:

• Running personal errands, including dry cleaning pickup/drop‑off, pharmacy visits, grocery shopping, and other household‑related tasks.
• Collaborating effectively with other household staff and team members to ensure smooth day‑to‑day operations.
• Communicating professionally via phone, email, and in person with family members, vendors, and service providers.
• Assisting with the coordination of vendors and service providers for residential home projects.
• Assisting with the coordination of vendors, contractors, and service providers for investment properties and other real‑estate‑related projects.
• Feeding and caring for household pets, including transporting them to veterinary appointments as needed.
• Supporting travel planning and preparation, including coordinating itineraries and organizing packing lists.
• Organizing supplements, household systems, inventories, and other household essentials.
• Providing occasional support for family events, including setup and cleanup as needed.
• Additional duties may be assigned as needed and are not limited to those listed in this job description. These may include organizing cabinets, closets, and other household spaces, as well as assisting with packing and other general household tasks.

Qualifications & Requirements:

• Minimum of 3–5 years of experience providing executive or personal support to high‑profile individuals, executives, or families.
• Must reside in Orange County or the surrounding areas.
• Valid driver's license with a clean driving record.
• Reliable personal vehicle available for work‑related responsibilities.
• Ability to successfully pass a comprehensive background check.
• Ability to work a flexible schedule, including extended workdays, evenings, weekends, and accommodate last‑minute requests.
• Must be able to provide credible references from previous employers.

Knowledge, Skills and Abilities

• Exceptional organizational and time management skills, with the ability to prioritize competing responsibilities.
• Must have strong written and verbal communication skills.
• Self‑motivated and proactive, with the ability to anticipate needs and take initiative without direct supervision.
• Strong adaptability and willingness to perform a wide range of responsibilities, regardless of scope or complexity.
• High level of professionalism, discretion, and sound judgment when handling confidential information.
• Dependable, reliable, and committed to delivering consistently high‑quality work.
• Excellent problem‑solving skills with the ability to remain calm and resourceful in fast‑paced, changing environments.
• Comfortable working in a private household environment with pets.
• Strong interpersonal and communication skills, with the ability to build positive relationships with family members, staff, vendors, and external contacts.

Physical Demands:

• Occasionally required to stand, walk, reach with hands and arms, stoop or bend.
• Occasionally required to lift objects up to 35lbs., with the ability to lift multiple times per day.

The work environment described here is representative of those encountered by an employee while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions:

• Work indoors in a temperature‑controlled environment.
• The noise level is usually moderate, except for occasional travel‑related noise.