Personal & Family Assistant

Lollipop Pediatric Dentistry & Orthodontics; Costa Mesa (CA); On-site; USD 57,859,000 - 77,146,000; Full time

Job summary

Lollipop Pediatric Dentistry & Orthodontics is seeking a reliable Family & Personal Assistant to support our busy household and school-aged children. The role combines child-focused tasks before/after school with administrative, organizational, and occasional marketing projects during the day.

You will handle rides, errands, scheduling, and light home organization, with a focus on independence and discretion.

Qualifications

• Valid driver's license and clean driving record.
• Reliable transportation and comfortable transporting children.
• Experience as a personal or family assistant is a plus but not required.
• Proactive, organized, and comfortable with a variety of tasks.

Responsibilities

• Arrive around 7:30 AM to prepare breakfast and school drop-off.
• Run errands, organize home areas, and coordinate appointments.
• Pick up and drive kids to activities, manage schedules for the next day.
• Assist with basic administrative tasks and marketing projects when needed.
• Support events, trips, and social media or marketing efforts as requested.

Job description

We are a busy family looking for a reliable, organized, energetic, and caring Family & Personal Assistant to help keep our household and children's schedules running smoothly.

Our children are school-aged, so this is a unique combination of helping with the kids before and after school and assisting with personal, household, administrative, and occasional marketing projects during the school day.

We're looking for someone who enjoys variety, likes staying busy, and is the type of person who sees something that needs to be done and takes care of it.

Typical Day:

Morning:

• Arrive around 7:30 AM
• Prepare a simple breakfast for the kids
• Help make sure they have what they need for school
• School drop-off

During School Hours:

• Run errands, returns, pickups, and deliveries.
• Help organize areas of the home
• Keep household supplies organized and stocked
• Coordinate appointments, deliveries, and service providers
• Help with packages, gifts, returns, and miscellaneous personal tasks
• Assist with basic administrative projects, research, organization, and data entry
• Make occasional calls and follow up with vendors
• Help prepare for family trips, birthdays, parties, and events
• Assist with marketing/community events, giveaways, supplies, and event preparation
• Help with social media or marketing projects depending on experience
• Work on miscellaneous projects as needed

Afternoon:

• School pickup
• Drive kids to tutoring, appointments, activities, etc
• Help keep their schedules organized and get them settled and organized for the next day

Who We're Looking For:

The right person is:

• Dependable and punctual
• Warm and comfortable with school-aged children
• Organized and detail-oriented
• Proactive and able to work independently
• A safe and confident driver
• Comfortable running errands throughout Orange County
• Tech-savvy and willing to learn
• Flexible and happy to help with different types of tasks
• Positive, energetic, and easy to work with
• Trustworthy and respectful of our family's privacy
• Looking for a stable, long-term position

Requirements:

• Valid driver's license and clean driving record
• Reliable transportation
• Comfortable transporting children
• Ability to pass a background check
• Comfortable using a smartphone, email, Google Docs/Sheets, and basic computer programs
• Prior childcare, family assistant, personal assistant, or administrative experience is a plus but not required

About the Role:

This is not a traditional nanny or housekeeping position. Our children are in school for much of the day, and we want someone who can use that time productively, helping with the many things that keep a busy family running.

Some days may involve more time with the kids. Other days may involve errands, organizing, preparing for an event, helping with a marketing project, making appointments, or tackling a list of things that need to get done.

We're less concerned about having the perfect résumé and more interested in finding someone who is responsible, resourceful, trustworthy, great with kids, and willing to jump in and help.

Our goal is to find someone who can become a dependable part of our family's daily routine and stay with us long-term.