Personal Assistant

ICO Group of Companies; Beverly Hills (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

ICO Group of Companies in Beverly Hills–Hollywood Hills is seeking a highly organized Personal Assistant to support a busy executive and two private households. This in-person role covers personal, household, and administrative duties in a fast-paced setting.

You will manage errands, calendars, travel, events, and vendor relations, while maintaining strict confidentiality and discretion at all times. Availability outside normal hours may be required.

Qualifications

• 3+ years of experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Valid driver's license and reliable transportation.
• Exceptional organizational, problem-solving, and research skills.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Run personal errands, including grocery shopping, prescription pickups, dry cleaning, and other household needs.
• Coordinate with household staff and oversee maintenance, repairs, and service providers.
• Manage vehicle maintenance schedules, registrations, insurance, and related documentation.
• Organize closets, pantries, and household storage areas.
• Schedule and coordinate medical and personal appointments.
• Manage and maintain the executive's calendar.
• Plan and coordinate family gatherings, dinner parties, and special events.
• Secure reservations and arrange entertainment, including concerts, shows, and other activities.
• Prepare for travel by organizing, stocking, and packing necessities.
• Arrange travel logistics, including flights, hotels, transportation, and activities.
• Provide support to family members as needed.
• Serve as a liaison between household and office staff to ensure seamless communication and operations.
• This is an in-person position; remote work is not available.

Skills

Organizational skills

Discretion & confidentiality

Communication skills

Research skills

Problem-solving

Self-starter

Multitasking

Team collaboration

Tools

Microsoft Office

Outlook

Word

Excel

Calendar management software

Job description

Join a dynamic household team and make a meaningful impact every day.

We are seeking a highly organized, dependable, and discreet Personal Assistant to support a busy executive and two private households in the Beverly Hills and Hollywood Hills areas. This is an exciting opportunity for a proactive professional who thrives in a fast-paced environment and enjoys managing a wide variety of personal, household, and administrative responsibilities.

Key Responsibilities

• Run personal errands, including grocery shopping, prescription pickups, dry cleaning, and other household needs
• Coordinate with household staff and oversee maintenance, repairs, and service providers
• Manage vehicle maintenance schedules, registrations, insurance, and related documentation
• Organize closets, pantries, and household storage areas
• Schedule and coordinate medical and personal appointments
• Manage and maintain the executive's calendar
• Plan and coordinate family gatherings, dinner parties, and special events
• Secure reservations and arrange entertainment, including concerts, shows, and other activities
• Prepare for travel by organizing, stocking, and packing necessities
• Arrange travel logistics, including flights, hotels, transportation, and activities
• Provide support to family members as needed
• Serve as a liaison between household and office staff to ensure seamless communication and operations

Qualifications

• 3+ years of experience as a Personal Assistant, Executive Assistant, or in a similar role
• Valid driver's license and reliable transportation required
• Exceptional organizational, problem-solving, and research skills
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• Strong attention to detail with the ability to manage multiple priorities simultaneously
• Excellent communication and interpersonal skills
• Self-starter with a proactive mindset and strong sense of accountability
• Tech-savvy and comfortable with online scheduling, travel booking, reservation platforms, and productivity tools
• Collaborative team player who works well with household staff, vendors, and family members
• Ability to maintain strict confidentiality and exercise discretion at all times
• This is an in-person position; remote work is not available
• Competitive compensation based on experience
• Availability outside of regular business hours on an as-needed basis