Personal Assistant

Douglas Elliman Real Estate; Beverly Hills (CA); On-site; USD 55,000 - 90,000; Full time

Job summary

Douglas Elliman Real Estate in Los Angeles seeks an extremely organized Personal Assistant to keep a fast-paced business and day-to-day life running smoothly. You’ll own calendars, coordinate projects and travel, manage documents and CRM, and handle gifting and events.

Real estate experience is not required; candidates from fashion, luxury, hospitality or other demanding environments are welcome. The role is generally Monday–Friday, 9–5 with occasional evenings/weekends; a reliable car and

Qualifications

• Organized and proactive.
• Strong communication and discretion.
• Comfort with fast-moving environments and urgency.

Responsibilities

• Own calendars, scheduling, appointments, meetings and day-to-day logistics.
• Coordinate projects, vendors, appointments, errands and travel.
• Manage documents, signatures, invoices, bills and administrative deadlines.
• Keep CRM, contacts, follow-ups and pipeline organized and current.
• Own gifting for referrals, clients, closings, birthdays, anniversaries and holidays.
• Coordinate photography, events, marketing initiatives and other projects.
• Handle reservations, purchases, returns, research and miscellaneous personal needs.
• Anticipate needs and handle them before asked.

Job description

We’re looking for an extremely organized, proactive Personal Assistant to help keep a fast-paced business and day-to-day life running smoothly. The goal is simple: stay three steps ahead, keep everything organized, and make sure nothing falls through the cracks.

Personal Assistant

Los Angeles | Full-Time

We’re looking for an extremely organized, proactive Personal Assistant to help keep a fast-paced business and day-to-day life running smoothly. The goal is simple: stay three steps ahead, keep everything organized, and make sure nothing falls through the cracks.

What You’ll Handle

• Own calendars, scheduling, appointments, meetings and day-to-day logistics
• Coordinate projects, vendors, appointments, errands and travel
• Manage documents, signatures, invoices, bills and administrative deadlines
• Keep our CRM, contacts, follow-ups and pipeline organized and current
• Own gifting — referrals, clients, closings, birthdays, anniversaries and holidays
• Coordinate photography, events, marketing initiatives and other projects
• Handle reservations, purchases, returns, research and miscellaneous personal needs
• Anticipate what’s coming and handle it before we have to ask

Who We’re Looking For

You’re organized to a fault, hardworking, discreet, resourceful and exceptionally proactive. You thrive in a fast-moving environment, have great taste and judgment, communicate well, and take pride in getting things done correctly and quickly.

Real estate experience is absolutely not required. We’re equally interested in candidates from fashion, luxury, hospitality, entertainment, events, executive support or other demanding environments where organization, urgency and attention to detail are essential.

You should be tech-savvy and comfortable learning new systems. Experience with Mac, Google Workspace, DocuSign and CRM platforms is a plus.

• Schedule: Generally Monday–Friday, 9–5, with flexibility for occasional evenings/weekends. Must have a reliable car and be comfortable driving throughout Los Angeles.