Personal Assistant

Career Group; Atherton (CA); On-site; USD 144,000 - 176,000; Full time

Benefits offered by this job

Paid overtime

Benefits

Job summary

Career Group is seeking a highly detail-oriented Personal Assistant for a private UHNW household in Atherton, CA. You will handle personal logistics, purchasing, inventory, wardrobe, gifting, and travel prep across multiple homes, maintaining discretion in a formal, high-touch environment.

The ideal candidate has 4+ years in luxury settings, strong organizational and communication skills, and a willingness to travel. Onsite role with a non-traditional schedule and potential overtime.

Qualifications

• Experience in a high-end hospitality or private service environment.
• Excellent communication skills and a polished, professional presence.
• Willingness to travel and work a non-traditional schedule.

Responsibilities

• Provide hands-on personal assistance and logistical support to the PA team.
• Manage purchasing, returns, exchanges, and inventory tracking.
• Oversee and organize gifting, wardrobe, and personal items across homes.
• Maintain consistency with detailed preferences across multiple properties.
• Communicate with team to handle requests and priorities efficiently.
• Assist with travel preparation and packing; travel approximately 25% of the time.
• Support events, vendor coordination, and other logistics as needed.
• Collaborate with EA/PA team as the onsite PA in Atherton.

Skills

Attention to detail

Discretion

High-touch service

Education

Bachelor's degree

Job description

Atherton, CA | Up to $160,000 Base + Paid OT + Benefits | Onsite

Our client, a highly private UHNW household in Atherton, CA, is seeking an exceptionally detail-oriented and polished Personal Assistant to join a high-performing household team. This is a true PA role focused on personal logistics, purchasing, inventory management, wardrobe, gifting, travel preparation, and day-to-day coordination across multiple homes.

The ideal candidate comes from a high-end hospitality, private service, luxury, or similarly high-touch environment and is comfortable working behind the scenes with a high level of discretion and attention to detail. This is a formal, conservative, fast-moving environment where consistency, teamwork, resilience, and professionalism are essential.

What You’ll Do

• Provide hands-on personal assistance and logistical support to the broader EA/PA team.
• Manage purchasing, returns, exchanges, and detailed inventory tracking.
• Oversee and organize high-end art, gifting inventory, wardrobe, and personal items.
• Maintain consistency with highly specific preferences and standards across multiple homes.
• Communicate closely with team members to ensure requests, tasks, and priorities are handled efficiently.
• Assist with travel preparation, including packing and unpacking, organization, and ensuring all necessary items are ready.
• Support approximately 25% travel as needed.
• Assist with events, including setup, vendor coordination, and other logistical needs.
• Work collaboratively with the EA and PA team while serving as the onsite PA in Atherton.
• Provide backup and support to other team members as needed.
• Maintain exceptional discretion and confidentiality when handling private household matters.
• Adapt quickly to changing priorities while maintaining a calm, positive, and solutions-oriented approach.

What We’re Looking For

• Experience in a high-end hospitality, private service, luxury, private household, family office, or similarly high-touch environment strongly preferred.
• At least 4 years of relevant experience and a thoughtful, service-oriented mindset
• Bachelor’s degree highly preferred.
• Exceptionally organized with strong attention to detail and follow-through.
• Excellent communication skills and a polished, professional presence.
• Emotionally strong, resilient, and thick-skinned, with the ability to remain composed in a demanding environment.
• Highly collaborative and team-oriented with a willingness to jump in wherever needed.
• Comfortable working in a formal, conservative, and highly structured environment.
• Athletic or collegiate sports background is a plus.
• Strong judgment, discretion, and the ability to follow detailed preferences and established protocols.
• Willingness to travel as needs arise.
• Onsite in Atherton, CA
• Willingness to work a non-traditional schedule. Must be fully open to working any 5 days of the week, including weekends.
• Typical hours are approximately 7:30 AM–4:00 PM or 8:30 AM–5:00 PMwith OT accessibility as needed.
• Formal and conservative household environment.
• Professional and conservative dress required
• Fragrance-free environment: little-to-no makeup, perfume, fragrance, or lotion permitted.
• Positive, collaborative team culture that is highly professional and business focused.
• High-performing, fast-moving environment with a strong emphasis on teamwork and consistency.
• Up to $160,000 base salary
• Paid overtime

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.