Personal Assistant

Career Group; Atherton (CA); On-site; USD 144,000 - 176,000; Full time

Benefits offered by this job

Paid OT

Benefits

Job summary

Career Group is seeking an exceptionally detailed Personal Assistant for a private UHNW household in Atherton, CA. The role focuses on personal logistics, gifting, wardrobe, travel prep, and coordinating across multiple homes.

Ideal candidates have 4+ years in luxury settings, strong discretion, and a polished, professional presence. Onsite position with a non-traditional schedule and potential OT is offered.

Qualifications

• Experience in a high-end hospitality or private household environment is strongly preferred.
• Excellent organization and attention to detail with strong follow-through.
• Professional presence, polished communication, and discretion are essential.

Responsibilities

• Provide hands-on personal assistance and logistical support to the PA/EA team.
• Manage purchasing, returns, exchanges, and inventory tracking for the household.
• Organize high-end art, gifting inventory, wardrobe, and personal items across homes.
• Maintain consistency with detailed preferences across multiple residences.
• Communicate closely with team to handle requests and priorities efficiently.
• Assist with travel prep, packing, and ensuring essentials are ready; travel ~25%.
• Support events with setup, vendor coordination, and logistics.
• Work with the onsite PA in Atherton and provide backup as needed.
• Maintain discretion and confidentiality in handling private matters.
• Adapt quickly to changing priorities with a calm, solutions-focused approach.

Skills

High-end hospitality

Discretion

Organization

Communication

Teamwork

Flexibility

Education

Bachelor’s degree

Job description

Atherton, CA | Up to $160,000 Base + Paid OT + Benefits | Onsite

Our client, a highly private UHNW household in Atherton, CA, is seeking an exceptionally detail-oriented and polished Personal Assistant to join a high-performing household team. This is a true PA role focused on personal logistics, purchasing, inventory management, wardrobe, gifting, travel preparation, and day-to-day coordination across multiple homes.

The ideal candidate comes from a high-end hospitality, private service, luxury, or similarly high-touch environment and is comfortable working behind the scenes with a high level of discretion and attention to detail. This is a formal, conservative, fast-moving environment where consistency, teamwork, resilience, and professionalism are essential.

What You’ll Do

• Provide hands-on personal assistance and logistical support to the broader EA/PA team.
• Manage purchasing, returns, exchanges, and detailed inventory tracking.
• Oversee and organize high-end art, gifting inventory, wardrobe, and personal items.
• Maintain consistency with highly specific preferences and standards across multiple homes.
• Communicate closely with team members to ensure requests, tasks, and priorities are handled efficiently.
• Assist with travel preparation, including packing and unpacking, organization, and ensuring all necessary items are ready.
• Support approximately 25% travel as needed.
• Assist with events, including setup, vendor coordination, and other logistical needs.
• Work collaboratively with the EA and PA team while serving as the onsite PA in Atherton.
• Provide backup and support to other team members as needed.
• Maintain exceptional discretion and confidentiality when handling private household matters.
• Adapt quickly to changing priorities while maintaining a calm, positive, and solutions-oriented approach.

What We’re Looking For

• Experience in a high-end hospitality, private service, luxury, private household, family office, or similarly high-touch environment strongly preferred.
• At least 4 years of relevant experience and a thoughtful, service-oriented mindset
• Bachelor’s degree highly preferred.
• Exceptionally organized with strong attention to detail and follow-through.
• Excellent communication skills and a polished, professional presence.
• Emotionally strong, resilient, and thick-skinned, with the ability to remain composed in a demanding environment.
• Highly collaborative and team-oriented with a willingness to jump in wherever needed.
• Comfortable working in a formal, conservative, and highly structured environment.
• Athletic or collegiate sports background is a plus.
• Strong judgment, discretion, and the ability to follow detailed preferences and established protocols.
• Willingness to travel as needs arise.
• Onsite in Atherton, CA
• Willingness to work a non-traditional schedule. Must be fully open to working any 5 days of the week, including weekends.
• Typical hours are approximately 7:30 AM–4:00 PM or 8:30 AM–5:00 PMwith OT accessibility as needed.
• Formal and conservative household environment.
• Professional and conservative dress required
• Fragrance-free environment: little-to-no makeup, perfume, fragrance, or lotion permitted.
• Positive, collaborative team culture that is highly professional and business focused.
• High-performing, fast-moving environment with a strong emphasis on teamwork and consistency.
• Up to $160,000 base salary
• Paid overtime

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.