Executive Personal Assistant & Chauffeur (2026B)

excellenceservices; Atherton (CA); On-site; USD 73,000 - 270,000; Full time

Benefits offered by this job

Health insurance

Vacation & sick days

Paid holidays

Meal breaks

Performance reviews

Travel required

Job summary

Excellence Services seeks a Private Family Assistant with driving and logistics focus in Atherton, CA. This on-site role blends personal assistance, transportation, and operational coordination for a high‑profile household.

You will work with the House Manager and PA team on logistical support, regional driving, and project oversight while maintaining confidentiality. The position requires non-exempt full-time hours, 40 hours/week, and some travel.

Qualifications

• Bachelor's degree or equivalent professional experience.
• Minimum 3–5 years in a hybrid Personal Assistant or Chauffeur role.
• Luxury/private household experience preferred.
• Clean California driver’s license; Bay Area familiarity.
• Proficient with G Suite, iPhone, MacBook, and modern task tools.
• Highly organized, punctual, and discreet.

Responsibilities

• Provide safe, professional transportation of Principal within the Bay Area and statewide when needed.
• Maintain vehicle presentation and servicing schedules; manage upkeep.
• Run daily and ad hoc errands, shopping, courier services, returns, banking.
• Respond quickly to schedule changes, airport runs, or late-night logistics.
• Coordinate vendor visits and manage project timelines with discretion.

Skills

Discretion

Time management

Communication

Driver-savvy

Education

Bachelor's degree or equivalent

3–5 years in PA/Chauffeur role

Tools

G Suite

iPhone

MacBook

Task tools

Job description

(Private Family Assistant with Driving & Logistics Focus)

Location: Atherton, CA 94027 (On-site with local travel)

Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt

Posting ID: PA-2025B

Posting Date: June 12, 2025

Availability: Typical 9 AM - 5:30 PM, Monday-Friday. Be available and on-call as needed.

Compensation:

• $72,800 - $270,000/year DOE
• Up to 20% discretionary annual bonus
• Full benefits: Health insurance, vacation, sick days, paid holidays
• Paid meal breaks
• Regular performance reviews
• Travel required as needed

At-Will Employment Notice:

This is an at-will position. Either the employee or Excellence Services may terminate the employment relationship at any time, with or without cause or notice.

About the Role:

This newly defined role supports a private household with a strategic blend of personal assistance, transportation, and operational coordination. Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands‑on with logistical support, regional driving, project oversight, and high‑level discretion.

This is not a purely driving position—candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service.

Key Responsibilities:

Personal Logistics & Driving Support

• Provide safe, professional transportation of Principal(s) across the Bay Area and occasionally statewide.
• Maintain vehicle presentation, track servicing schedules, and proactively manage upkeep.
• Execute daily and ad hoc errands such as shopping, courier services, returns, banking, and pick‑ups.
• Respond quickly to unexpected schedule shifts, airport runs, or late‑night logistics.

Administrative & Vendor Coordination

• Manage vendor schedules and supervise on‑site visits (florists, repairs, stylists, tech services, etc.).
• Track key project timelines, review contractor quotes, and facilitate approvals.
• Assist with home inventory, light purchasing, and administrative errands such as mail, storage, or document drop‑offs.
• Maintain digital files, coordinate minor travel bookings or confirmations when needed.

Household & Team Integration

• Support Principals in various household management tasks with poise and initiative.
• Join staff check‑ins to report project updates and ensure aligned task execution.
• Provide support for small‑scale events, guest arrivals, or family travel prep.

Qualifications:

• Bachelor's degree or equivalent professional experience required.
• Minimum 3-5 years in a similar hybrid Personal Assistant or Chauffeur capacity.
• Prior luxury or private household experience strongly preferred.
• Clean California driver's license; familiarity with Bay Area roads essential.
• Proficient in G Suite, iPhone, MacBook, and modern task tools.
• Highly organized, punctual, and resilient under pressure.
• Clear communicator with discretion and polished demeanor.
• Must be legally authorized to work in the U.S.
• Able to pass extensive background check and screenings.

Core Values:

• Principals First: Act in the best interest of the household at all times.
• Discretion & Accountability: Uphold privacy and take ownership of results.
• Efficiency: Work with precision, urgency, and adaptability.
• Growth‑Oriented: Seek learning opportunities and embrace feedback.
• Integrity: Consistently deliver reliable and respectful service.

Why Join Us?

• Prestige & Professionalism: Operate in a refined, high‑expectation setting.
• Team Culture: Join a respectful, values‑driven household team.
• Advancement: Take advantage of structured reviews and performance incentives.
• Tools & Tech: Leverage cutting‑edge platforms to streamline communication and logistics.
• Flexibility: Each day presents new challenges across people, places, and priorities.

Note:

The scope of this position may evolve based on household needs. Applicants must demonstrate flexibility, discretion, and readiness for immediate or phased onboarding.

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