Personal & Administrative Assistant

Career Group; Greenwich (CT); On-site; USD 80,000 - 130,000; Full time

Benefits offered by this job

Medical and dental coverage

15 days vacation

401(k) plan

Lunch stipend

Job summary

Career Group seeks a driven Personal Assistant in Greenwich, CT to support two executives and their families. You will work under the Lead Executive Assistant to coordinate schedules, travel, and personal matters.

Strong organizational skills, discretion, and a valid driver's license are essential. On-site five days a week with a competitive base salary and discretionary bonus.

Qualifications

• 2 to 15+ years of relevant experience, though strong candidates with 1+ year will be considered.
• Ability to manage multiple principals and family needs with discretion.
• Excellent communication and follow-up skills with a proactive approach.

Responsibilities

• Coordinate domestic and international travel logistics for executives and families.
• Manage busy executive schedules and personal appointments.
• Oversee day-to-day household operations and personal errands.
• Build tracking spreadsheets for contacts, mailing lists, and vendors.
• Serve as professional liaison for calls and messages with leadership.
• Provide backup support for receptionist duties as needed.

Skills

Executive support

Travel planning

Calendar management

Phone etiquette

Tools

Excel

Google Sheets

Job description

A prestigious hedge fund in Greenwich is looking for a driven Personal Assistant to join their close-knit administrative team. In this position, you will work directly under an established Lead Executive Assistant to support two Executives and their families.

• Hours: Monday through Friday, 8:30 AM – 5:00 PM (with slight flexibility based on daily demands (not a true 24/7 or heavy after-hour work role)
• Location: On-site 5 days/week at the Greenwich corporate office (conveniently located near the train station with on-site parking).
• Compensation Range: $80,000 – $130,000 base salary commensurate with experience + annual discretionary bonus
• Benefits: Comprehensive medical and dental coverage fully paid for employees, 15 days’ vacation, 401(k) plan; and a daily lunch stipend

Core Responsibilities:

• Collaborate with the Lead EA to manage busy executive schedules, coordinate domestic/international travel logistics, and maintain personal appointments for the families.
• Manage day-to-day household operations and personal errands, such as handling returns, purchasing gifts, coordinating vehicle maintenance, and managing household vendors.
• Build and maintain comprehensive tracking spreadsheets (using Excel and Google Sheets) for contact directories, seasonal mailing lists, service providers, and administrative trackers.
• Serve as a professional conduit for phone calls and communications with internal leadership, external partners, and household staff.
• Deliver occasional backup support for the office receptionist, covering lunch breaks, conference room logistics, and attendance tracking.
• Execute confidential ad-hoc business and personal projects with absolute discretion and precision.

What We Are Looking For:

• 2 to 15+ years of relevant experience, though we are open to top-tier candidates starting from 1+ year of strong administrative or personal assisting history.
• Enthusiastic and committed to operating in a dedicated #2 support capacity.
• Resilient, adaptable, and tactful when navigating competing requests across multiple principals and family members.
• Outstanding follow-up instincts with an assertive, resourceful approach to problem-solving. Impeccable attention to detail.
• A valid driver's license, clean driving record, and reliable access to a personal car.