Permitting & Compliance Administrative Assistant

Core States Group; Kent (WA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Competitive wages

401(k) match

Excellent health benefits

Generous PTO

Tuition reimbursement

Flexible work environment

Paid parental leave

Costco membership reimbursement

Half-day Fridays in summer

Job summary

Core States Group is seeking an Administrative Assistant (Permitting & Compliance) to support project coordinators across the United States. The role emphasizes detail orientation, efficient document handling, and collaboration with multiple teams.

Based in our Kent, WA office, you will prepare minutes, manage packages for agencies, and assist with permitting code research while maintaining confidentiality and accuracy.

Qualifications

• 4+ years of relevant experience.
• Bachelor’s degree preferred.
• Strong attention to detail and time management.
• Excellent interpersonal skills and ability to multitask.

Responsibilities

• Accurate keyboarding in preparing meeting minutes, spreadsheets, letters, memos and other documents; punctuation, spelling, grammar, and word usage.
• Support the team with administrative duties; reports, presentations, letters, deliver application packages to agencies and file management.
• Deal with people tactfully in person and on the telephone; excellent telephone communication skills; collaborate with other departments.
• Assist in researching City, County, State permitting codes, application requirements, forms, and fees.
• Make requests to entities for site-specific information including construction as-built records, utility plans, and archived reports.
• Initiate and implement improved work methods to accomplish tasks on time.
• Maintain client confidentiality and adhere to policies.

Skills

Attention to detail

Time management

Interpersonal skills

Multitasking

Professionalism

Education

Bachelor's degree

Job description

Core States Group is seeking an Administrative Assistant (Permitting & Compliance) to support project coordinators across the United States. The role emphasizes detail orientation, efficient document handling, and collaboration with multiple teams.

Based in our Kent, WA office, you will prepare minutes, manage packages for agencies, and assist with permitting code research while maintaining confidentiality and accuracy.