Administrative Assistant (Permitting & Compliance)

Core States Group; Kent (WA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Competitive wages

401(k) match

Excellent health benefits

Generous PTO

Tuition reimbursement

Flexible work environment

Paid parental leave

Costco membership reimbursement

Half-day Fridays in summer

Job summary

Core States Group is seeking an Administrative Assistant (Permitting & Compliance) to support project coordinators across the United States. The role emphasizes detail orientation, efficient document handling, and collaboration with multiple teams.

Based in our Kent, WA office, you will prepare minutes, manage packages for agencies, and assist with permitting code research while maintaining confidentiality and accuracy.

Qualifications

• 4+ years of relevant experience.
• Bachelor’s degree preferred.
• Strong attention to detail and time management.
• Excellent interpersonal skills and ability to multitask.

Responsibilities

• Accurate keyboarding in preparing meeting minutes, spreadsheets, letters, memos and other documents; punctuation, spelling, grammar, and word usage.
• Support the team with administrative duties; reports, presentations, letters, deliver application packages to agencies and file management.
• Deal with people tactfully in person and on the telephone; excellent telephone communication skills; collaborate with other departments.
• Assist in researching City, County, State permitting codes, application requirements, forms, and fees.
• Make requests to entities for site-specific information including construction as-built records, utility plans, and archived reports.
• Initiate and implement improved work methods to accomplish tasks on time.
• Maintain client confidentiality and adhere to policies.

Skills

Attention to detail

Time management

Interpersonal skills

Multitasking

Professionalism

Education

Bachelor's degree

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Kent, WA, US

30+ days ago Requisition ID: 1487

Salary Range: $26.00 To $30.00 Hourly

At Core States Group, the work you do matters to the clients we serve, the communities we support, and the teams who rely on one another to deliver with excellence. Our Cause is powerful: to create a world where all environments improve everyday life.

Why Professionals Choose Core States Group

Here’s what you can expect:

• COMPENSATION – Competitive wages and bonus programs
• RETIREMENT – We offer a great 401(k) match to help you invest in your future and grow your retirement savings with confidence.
• HEALTHCARE – Excellent health benefits, life insurance options, and supplemental benefit options, giving you the flexibility to choose the coverage that best fits your needs and lifestyle.
• VACATION – Generous PTO time to help you recharge, relax, and maintain a healthy work-life balance.
• PERKS – Team wellness challenges, Costco membership reimbursement, half-day Fridays during summer months + much more!
• WORK-LIFE BALANCE – A flexible work environment that supports a healthy work-life balance, whether you’re in the office, working remotely, or somewhere in between.
• PAID PARENTAL LEAVE – Four weeks of fully paid parental leave to give you time to bond with your new addition and support your growing family.
• TUITION REIMBURSEMENT – Advance your education with support! We offer tuition reimbursement to support your learning journey.

Summary of the Role

At Core States Group, the work you do matters to the clients we serve, the communities we support, and the teams who rely on one another to deliver with excellence. Our Cause is powerful: to create a world where all environments improve everyday life.

Administrative Assistant (Permitting & Compliance), supporting our Permitting & Compliance business unit, you will be assisting a team of project coordinators on projects all over the United States. If you’re detail oriented and work well in a fast-paced environment,

Responsibilities

• Accurate keyboarding in preparing meeting minutes, spreadsheets, letters, memos and other documents, correct punctuation, spelling, grammar, and word usage
• Support the Team with administrative duties; reports, presentations, letters, deliver application packages to agencies and file management
• Deal with people tactfully and courteously in person and on the telephone; excellent telephone communication skills a must; effectively work with other employees and/or other departments
• Assist in research of City, County, State, permitting codes, application requirements, forms, and fees
• Make requests to the appropriate entities for site‑specific information, including construction as‑built records, utility plans, and archived reports
• Initiate, devise, and implement improved work methods and procedures to accomplish work assignments in a timely manner
• Demonstrate skill in the application of policies and procedures and to maintain client confidentiality

Qualifications

We’re looking for talented professionals who are eager to grow their skills and contribute to high‑quality, meaningful work. If you’re driven, collaborative, and ready to take the next step in your career, we want to hear from you. The following qualifications will help you succeed in this role:

• 4+ years of relevant experience and/or Bachelor’s degree
• Strong attention to detail, concentration, and flexibility (to switch between multiple tasks quickly as needed)
• Interpersonal excellence
• Perform required duties accurately and in an efficient manner
• Excellent time management skills

Work Location

This is an office position based out of our Kent, WA office.

Company Overview

Core States Group is an industry‑leading architecture, engineering, and construction (A/E/C) firm trusted by many of the world’s most notable brands. With 26 offices across the United States and Canada, the firm delivers speed to market, cost certainty, and compelling design for national multisite programs and projects.

Established in 1999, Core States Group drives innovation and improves everyday life for countless people across several markets, including Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Zero‑Emission Vehicle (ZEV) Infrastructure, and more.

A Note to Candidates

Please do not be concerned if you do not meet every requirement. At Core States we are dedicated to building a diverse and inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

This position will remain open until it is filled.