Permits & HOA Coordinator — Fast‑paced Office Role

Renewal by Andersen; Portland (OR); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

401(k) with company match

Paid time off

Job summary

Renewal by Andersen of Oregon & SW Washington is seeking a detail-oriented Permit & HOA Coordinator to streamline permit applications and HOA approvals for multiple markets. You'll collaborate with our sales team, cities, counties, and customers to keep projects moving smoothly from contract to installation.

This on-site role in Oregon offers competitive hourly pay, a solid benefits package, and opportunities to grow within a respected network backed by Andersen craftsmanship.

Qualifications

• Education: High school diploma or GED required.
• Experience: 1-2 years of customer service and/or office experience required.
• CRM Knowledge: Experience using Salesforce preferred.
• Permit Experience: Experience working with cities and counties on permit approvals preferred.
• Attention to Detail: Strong accuracy when reviewing contracts, applications, and order information.
• Organization and Time Management: Ability to multitask, manage deadlines, and stay on track.
• Problem Solving: Positive, self-sufficient attitude to resolve issues.
• Teamwork: Team-oriented mindset with cross-department collaboration.

Responsibilities

• Permit Applications: Apply for permits through cities and counties for Oregon projects.
• Permit Management: Track open permit applications and follow up with agencies.
• HOA Applications: Submit HOA applications or guide customers to apply themselves.
• HOA Follow-Up: Manage HOA submissions and secure timely approvals.
• Order Entry: Create orders by importing customer files from the sales team.
• Accuracy Review: Cross-check signed agreements against our system.
• Contract Review: Review sold contracts in both markets and update information.
• Other Duties: Perform additional tasks or special projects as assigned.

Skills

Customer service

Office administration

Attention to detail

Organization

Time management

Problem solving

Teamwork

Multitasking

Education

High school diploma or GED

Tools

Salesforce

Job description

Renewal by Andersen of Oregon & SW Washington is seeking a detail-oriented Permit & HOA Coordinator to streamline permit applications and HOA approvals for multiple markets. You'll collaborate with our sales team, cities, counties, and customers to keep projects moving smoothly from contract to installation.

This on-site role in Oregon offers competitive hourly pay, a solid benefits package, and opportunities to grow within a respected network backed by Andersen craftsmanship.