Permits & HOA Specialist — Oregon & SD

Renewal by Andersen Metro & Midwest; Portland (OR); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Competitive Pay

Health, dental and vision insurance

401(k) with Company Match

Paid Time Off and Company Paid Holiday

Job summary

Renewal by Andersen Metro & Midwest is seeking a detail‑oriented Permit & HOA Coordinator to manage permit applications for the Oregon market and coordinate HOA approvals for the San Diego market, supporting Oregon HOA as needed. You will work with our sales team and local cities to ensure every project has the necessary approvals and orders are entered accurately.

This on‑site role requires organization, multitasking, and the ability to keep projects moving forward.

Qualifications

• 1–2 years in customer service and/or office experience.
• CRM experience preferred (Salesforce).
• Experience working with cities/counties on permit approvals preferred.

Responsibilities

• Apply for permits through cities/counties for Oregon projects.
• Track open permit applications and follow up with agencies.
• Submit HOA applications for customers and guide them through the process.
• Manage HOA follow-up to secure timely approvals.
• Create orders in the database from sales files.
• Cross‑reference signed agreements against the system for accuracy.
• Review sold contracts in both markets and update information.
• Perform other duties or special projects as assigned.

Skills

Customer service

Organizational skills

Attention to detail

Time management

Teamwork

Education

High school diploma or GED

Tools

Salesforce

Job description

Renewal by Andersen Metro & Midwest is seeking a detail‑oriented Permit & HOA Coordinator to manage permit applications for the Oregon market and coordinate HOA approvals for the San Diego market, supporting Oregon HOA as needed. You will work with our sales team and local cities to ensure every project has the necessary approvals and orders are entered accurately.

This on‑site role requires organization, multitasking, and the ability to keep projects moving forward.