Permits & HOA Coordinator — Detail-Driven Office Pro

Rbanw; Portland (OR); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

401(k) with Company Match

Paid Time Off

Job summary

Renewal by Andersen of Oregon & SW Washington is hiring a Permit & HOA Coordinator to manage permit applications for Oregon and coordinate HOA approvals for the San Diego market. You will work with the sales team, customers, and local agencies to ensure timely approvals and accurate order entry.

The role requires strong organization, attention to detail, and the ability to multitask in a fast-paced office environment. Benefits include comprehensive coverage, 401(k) with match, and PTO.

Qualifications

• High school diploma or GED required.
• 1-2 years of customer service or office experience.
• CRM knowledge with Salesforce preferred.
• Experience with permit approvals is a plus.
• Excellent attention to detail and ability to multitask.

Responsibilities

• Permit Applications: Apply for permits through the appropriate cities and counties for projects in our Oregon market.
• Permit Management: Track open permit applications and follow up with local agencies as required to keep projects on schedule.
• HOA Applications: Submit HOA applications on behalf of customers, or provide customers with the information they need to apply themselves.
• HOA Follow-Up: Manage submitted HOA applications and follow up as needed to secure timely approvals.
• Order Entry: Create orders in our database by importing customer files from the sales team.
• Accuracy Review: Cross-reference signed agreements against our system to ensure all information is correct.
• Contract Review: Review sold contracts in both markets and update information as needed.
• Other Duties: Complete additional tasks or special projects as assigned.

Skills

Attention to detail

Organization

Time management

Teamwork

Customer service

Education

High school diploma or GED

Tools

Salesforce

Job description

Renewal by Andersen of Oregon & SW Washington is hiring a Permit & HOA Coordinator to manage permit applications for Oregon and coordinate HOA approvals for the San Diego market. You will work with the sales team, customers, and local agencies to ensure timely approvals and accurate order entry.

The role requires strong organization, attention to detail, and the ability to multitask in a fast-paced office environment. Benefits include comprehensive coverage, 401(k) with match, and PTO.