Permit & HOA Coordinator: Steady Pay, Growth & Benefits

Tiffee; Portland (OR); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long-term disability

401(k) with company match

Paid time off

Paid holidays

Job summary

Renewal by Andersen of Oregon & SW Washington is seeking a Permit & HOA Coordinator to manage permit applications for the Oregon market and coordinate HOA approvals for the San Diego market. You’ll work closely with the sales team, customers, and local cities/counties to ensure approvals and accurate order entry.

The role requires organizational skills, attention to detail, and the ability to move projects forward in a fast-paced office setting.

Qualifications

• Education: High school diploma or GED required.
• Experience: 1-2 years of customer service and/or office experience required.
• CRM: Salesforce experience preferred.
• Permit experience: Experience with cities/counties on permit approvals preferred.
• Attention to detail: Strong accuracy when reviewing contracts, applications, and order information.
• Organization and time management: Ability to multitask and manage deadlines.
• Problem solving: Positive, self-sufficient attitude to resolve issues.
• Teamwork: Team-oriented across departments.

Responsibilities

• Apply for permits through cities/counties for Oregon projects.
• Track open permit applications and follow up with local agencies.
• Submit HOA applications or provide customers with information to apply.
• Manage submitted HOA applications and secure approvals.
• Create orders in the database by importing customer files from sales team.
• Cross-check signed agreements against the system for accuracy.
• Review sold contracts in both markets and update information.
• Complete additional tasks or special projects as assigned.

Skills

Customer service

Attention to detail

Organization

Time management

Problem solving

Teamwork

Multitasking

Education

High school diploma or GED

Tools

Salesforce

Job description

Renewal by Andersen of Oregon & SW Washington is seeking a Permit & HOA Coordinator to manage permit applications for the Oregon market and coordinate HOA approvals for the San Diego market. You’ll work closely with the sales team, customers, and local cities/counties to ensure approvals and accurate order entry.

The role requires organizational skills, attention to detail, and the ability to move projects forward in a fast-paced office setting.