LICENSING SERVICE REPRESENTATIVE

The State of New Hampshire; Concord (NH); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Life insurance

Wellness program

Job summary

The State of New Hampshire is seeking a Licensing Service Representative to support the Office of Professional Licensure and Certification in evaluating applications and determining eligibility for a wide range of professional licenses. This paraprofessional role requires careful review, data entry, and collaboration with other program staff to uphold the agency’s mission.

The position emphasizes handling confidential information, processing licensing requests, and providing clear guidance to

Qualifications

• Equivalent combination of education and experience will be considered.
• Ability to follow instructions and manage clerical tasks accurately.
• Strong attention to detail in handling sensitive licensing information.
• Proficiency with office equipment and basic accounting principles.

Responsibilities

• Review applications for completeness and eligibility of professional licenses.
• Maintain confidential licensing records and protect PII per regulations.
• Communicate professionally with diverse applicants and assess licensing needs.
• Recommend process improvements and support inspectors with licensing duties.
• Ensure accurate deposits and fee allocations for daily transactions.
• Stay current with administrative rules affecting licensing processes.
• Educate licensees and applicants on licensing policies and procedures.

Skills

Office practices

Communication

Typing speed

Filing

Relationship building

Professional appearance

Education

2.5 years education and experience post-high school

Tools

CJIS portal

Job description

Position

Licensing Service Representative (Job ID: 52914) – Full‑time, Permanent

Location

US:NH:CONCORD – 7 Eagle Square, Concord, NH 03301

Salary

USD 19.960 - 26.410 per hour

Job Summary

To perform paraprofessional duties assisting the New Hampshire Office of Professional Licensure and Certification (OPLC), Bureau of Licensing in the process of evaluating applications and determining eligibility for a wide variety of professional licenses while practicing cross‑functional collaborations with other program assistant positions in support of the principal mission of OPLC.

Responsibilities

• Reviews, evaluates and determines eligibility for individual professional licenses by validating the applications for completeness and correctness (i.e., evaluation of education transcripts; evaluating supervision hours), retrieving and reviewing the results of background checks from the Department of Safety and independently approves/issues licenses to qualified applicants, using a high attention to detail and accuracy, on behalf of OPLC.
• Maintain precise and confidential oversight of licensing‑related information, records and files for the Bureau, including safeguarding the materials in accordance with Personally Identifiable Information (PII) requirements of the New Hampshire Department of Safety (NHDOS) and the Federal Bureau of Investigations (FBI). Participate in training for the NHDOS Criminal Justice Information Services (CJIS) portal use.
• Communicate effectively and professionally with a diverse population, in‑person, by phone, or online to assess needs, ask interpretive questions, analyze and anticipate varied needs, including licensing and eligibility issues and administrative rules while simultaneously clarifying policies, procedures, and standards. In critical situations where a license application requires an expedited review, determine the type of emergency (i.e., for employment) and assigns appropriate level of priority.
• Recommends policy, procedural and/or systematic improvements to assist leadership with decision‑making processes and maintains contact with inspectors in the field, providing timely responses and information as needed to perform inspection‑related duties.
• Analyze and reconcile daily licensing transactions to ensure accuracy of deposits and fees collected and conducts research to ensure payments are properly allocated to the correct record.
• Maintains proficiency in rapidly changing rules, policies, and procedures for over fifty sets of administrative rules, complex federal and state policies as it relates to professional licensing to ensure consistent, accurate and timely processing of eligibility determinations.
• Provides program guidance, training, and customer service functions by advising and educating licensees, applicants, and other interested parties regarding licensing policies, procedures and regulations; presents information to clarify policies, procedures and standards.

Qualifications

Minimum Qualifications:

• Equivalent combination of 2.5 years of education and experience after completion of high school. Education and experience must be in business administration, accounting, business law, office management, clerical work, customer service, or related field.
• License/Certification: None.
• Other Requirements: None.
• Trainee Option: Candidates with an equivalent combination of 1.5+ years of relevant education and experience after completion of high school may be considered and hired in ‘trainee status’ for this position.

Preferred Qualifications:

• Knowledge of modern office practices, procedures and equipment.
• Knowledge of basic principles of accounting and office reporting.
• Ability to understand and follow instructions.
• Ability to type at a moderate speed.
• Ability to maintain a filing system.
• Ability to establish and maintain good working relationships with other employees and the general public.
• Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.

Career Advancement Opportunities

In‑Band Advancement Available: No

Broad Group Level Advancement Available: No

Disclaimers

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

Total Compensation Information

The State of NH total compensation package features an outstanding set of employee benefits, including:

• HMO or POS Medical and Prescription Drug Benefits: The actual value of State‑paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.
• Value of State's share of Employee's Retirement: 12.87% of pay
• Dental Plan at minimal cost for employees and their families ($500-$1800 value)
• Flexible Spending healthcare and childcare reimbursement accounts
• State defined benefit retirement plan and Deferred Compensation 457(b) plan
• Work/life balance flexible schedules, paid holidays and generous leave plan
• $50,000 state‑paid life insurance plus additional low‑cost group life insurance
• Incentive‑based Wellness Program (ability to earn up to $500)

More details on State‑paid health benefits: https://www.das.nh.gov/hr/benefits.aspx

Benefit brochure: https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf

Equal Opportunity Employment

EOE

TDD Access: Relay NH1-800-735-2964

Contact

Sharda Rao, HR Administrator – 603 271 0605 – [e-mail]