PERMIT CLERK

Cameron County; San Benito (TX); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Sick leave

Annual leave

Retirement

Paid holidays

Direct deposit

Job summary

Cameron County is seeking a Permit Clerk to perform clerical tasks supporting the permit function. The role involves receiving documents, data entry into automated systems, and verifying data for accuracy, with duties extending to processing transactions and maintaining records.

The position requires a high school diploma or GED, one year of clerical experience, and a Texas driver’s license. Cash handling and customer service may be involved, with a six-month probation.

Qualifications

• High School Diploma or GED required; 1 year of clerical/administrative support experience preferred.
• Must have strong data entry and document handling skills.

Responsibilities

• Answer telephone and draft correspondence for supervisor
• Issue building permits and assist in applications
• Balance cash receipts and enter data into the financial system
• Create forms and handle emails and documents
• Receive and process documents; verify completeness
• Run reports and maintain records and files
• Assist employees, vendors, and the public; explain policies
• Prepare department documents requiring data retrieval and analysis

Skills

Clerical skills

Data entry

Communication

Education

High School Diploma or GED

Job description

PERMIT CLERK

PAY GRADE: 111- $ 37,678.00 minimum salary

Purpose of Classification

Performs clerical work in support of assigned permit function. Duties include receiving documents; entering data into automated systems, verifying data and processing transactions. Positions in this class perform routine clerical support and identify needed corrective actions to resolve discrepancies; answer questions; and maintain documents and records.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Answers telephone and takes messages; drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed.
• Issue building permits; assists in preparation of applications; issues certificate of occupancies Schedules and organizes events and/or meetings; sends out invites and makes follow up calls; performs special projects or conducts research and analysis as assigned.
• Balances cash receipts/deposit slips; calculates, posts, and/or enters data into the financial management system; reviews preliminary reports; verifies data entry's accuracy; identifies and initiates needed corrective actions; and submits transactions for system processing.
• Creates and implements the use of forms as needed to simplify administrative operations; answers phone calls, responds to e-mails, scans and sends documents, and relays messages to peers and supervisor.
• Receives and processes documents, mail and/or materials for assigned department. Reviews documents for completeness and accuracy; pair documents to related information such as matching permits to invoices and/or matching payments to account files/billings, etc.
• Runs reports; copies and/or distributes reports; establishes and maintains both automated and manual records and files; and performs record retention tasks as dictated by County policy; maintains assigned inventory; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming shipments; reviews and forwards for payment.
• Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned permit functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities. Explains policies and procedures.
• Prepares various department documents requiring knowledge of department policies, programs, and procedures and which may involve researching, compiling, analyzing, retrieving and/or summarizing data.

Additional Functions

• Performs other related duties as required.

Minimum Qualifications

• High School Diploma or GED; supplemented by one (1) year of experience performing clerical and/or administrative support work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Must have a valid Texas Drivers' License.

ADA Compliance

• Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
• Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
• Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

This position is subject to a six (6) month probationary period prior to Civil Service eligibility. Must submit to a Civil Service Clerical Exam.

BENEFITS

• Health and Life Insurance Protection
• Sick and Annual Leave
• Retirement System
• Paid Holidays
• Mandatory direct deposit payroll program

AA/EEO/MFD EMPLOYER