Permit Clerk

City of Midland, Texas; Midland (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

2:1 Retirement Plan with TMRS

Educational Tuition Assistance Program

Public Service Loan Forgiveness Empl

Midland Municipal Employee Credit Unit

Competitive pay

Medical/Dental/Vision Plan

PTO accrual

Paid holidays

Job summary

City of Midland, Texas is seeking a Permit Clerk to assist the public with building permit issuance and inspection scheduling. You will communicate via phone, email, and in person, maintaining high customer service levels and collaborating with Code Administration staff.

The role requires data entry, reception duties, and money handling, with responsibilities to register contractors and support plan reviewers. High school diploma and clerical experience preferred.

Qualifications

• High school diploma or equivalent plus clerical experience.
• Proficient with Microsoft Word, Excel and Outlook.
• Experience with databases and data entry.

Responsibilities

• Issue permits and schedule inspections after plan review.
• Enter permit data into databases.
• Assist public by telephone, email, or in person with permit questions.
• Collect permit fees and balance funds daily; issue monthly reports.
• Register contractors and assist with bonding.
• Perform general office duties and maintain records.

Skills

Customer service

Phone etiquette

Data entry

Microsoft Word

Microsoft Excel

Microsoft Outlook

Public relations

Bilingual Spanish

Education

High school diploma or equivalent

Tools

Databases

Calculators

Job description

Scope of Work

Assists the public with the issuance of building permits and scheduling inspections required by the City of Midland, answering and returning phone calls and emails, regularly corresponds with the public, homeowners, builders, contractors, and other City of Midland personnel. Maintains a high level of customer service at all times and is able to work as a teammate with other Code Administration staff. This position directly reports to the Residential Permits and Customer Service Supervisor.

Essential Job Duties

• After plans are reviewed for compliance by our plan reviewers, the Permit Clerk issues all required permits and schedules the required inspections to the appropriate inspectors.
• Enters all permit data into appropriate databases.
• Assists the general public either by telephone, email, or in person with questions or applications for permits.
• Collects money for permits and balances the funds collected at the end of the day. Issues monthly reports of money collected.
• Registers contractors and assists them with the bonding process.
• Receives requests from the public and relays the information to the appropriate staff person.
• Performs plan reviews of small projects and assists the Residential Plans Examiner with reviews.
• Performs general office duties such as typing, filing, copying, and the maintenance of records which also includes generating reports.
• Will perform minor plan reviews and directly assist the Residential Plans Examiners.
• Assists other city personnel including field inspectors if needed.
• Performs other related duties as required by the Director Supervisor and the Building Official.

Physical And Environmental Conditions

Ability to sit, stand and move about a building. Ability to lift sets of drawings and code books. Ability to sit at a desk behind a computer for extended periods of time. Ability to take and make phone calls, count money, and type data into computers.

Required Qualifications

Ability to effectively communicate with contractors, citizens, and fellow employees in order to provide information for permits. Must possess both good telephone and public relations skills. Must be able to deal effectively with contractors, subcontractors, homeowners, field inspectors, and other departments. Ability to work with possible irate customers on occasion.

Ability to read and understand written materials in order to provide information to the public. Skilled in the use of calculators, mobile phones and personal computers. Must be familiar with databases, data retrieval/input, printers, scanners, and copiers. Must have experience and good working knowledge of Microsoft programs including Word, Excel, and Outlook.

High school diploma or equivalent plus experience in clerical work or general office duties required.

Bilingual Spanish Is Preferred But Not Required

Ability to effectively communicate with contractors, citizens, and fellow employees in order to provide information for permits. Must possess both good telephone and public relations skills. Must be able to deal effectively with contractors, subcontractors, homeowners, field inspectors, and other departments. Ability to work with possible irate customers on occasion.

Ability to read and understand written materials in order to provide information to the public. Skilled in the use of calculators, mobile phones and personal computers. Must be familiar with databases, data retrieval/input, printers, scanners, and copiers. Must have experience and good working knowledge of Microsoft programs including Word, Excel, and Outlook.

High school diploma or equivalent plus experience in clerical work or general office duties required.

Benefits and Perks

• 2:1 Retirement Plan with TMRS
• Educational Tuition Assistance Program
• Public Service Loan Forgiveness Employer
• Midland Municipal Employee Credit Union
• Competitive pay
• Medical/Dental/Vision Plan
• PTO accrual
• Paid holidays