Permit Technician 1

Gila County Community College; Payson (AZ); On-site; USD 48,000 - 72,000; Full time

Job summary

Gila County Community College is seeking a Permit Technician I to handle customer inquiries, assist various divisions, and help with permit applications and fee calculations. This role emphasizes accuracy, data entry, and filing within a busy county office.

You will create and maintain records, respond to public requests, and support daily operations at the counter and by phone. Responsibilities include processing permits, reviewing submissions for compliance, scheduling inspections, and

Qualifications

• High School Diploma or GED required.
• 1 year directly related experience; or equivalent combination of education, training and experience.
• International Code Council Permit Technician Certification or equivalent within 12 months of employment.
• Valid Driver’s License required.

Responsibilities

• Provide customer service to the public, explain permit requirements and fees, and assist with applications.
• Review incoming plans and permit requests for completeness and accuracy; process permits and fees.
• Create and maintain permit files; data entry and filing; maintain digital and paper records.
• Schedule inspections based on location, workload, and time constraints.
• Perform general office duties, answer phones, emails, and manage mail.
• Receive and process monies; assist with reports of financial activities.
• Performs other duties as assigned.

Skills

Clerical

Customer service

Data entry

Communication

Time management

Education

High School Diploma or GED

Tools

Office software

Database management

Job description

Purpose of the Job

A Permit Technician I performs a variety of administrative functions, assists Building Safety, Code Enforcement, Floodplain, Grading and Drainage, Planning and Zoning and Wastewater Division customers and staff, and maintains a general knowledge of the application and permitting requirements for each Division.

Supervisory Responsibilities

This position does not supervise other employees.

TIME SPENT

• Provides customer service to the public by responding to requests for information, answering questions on permit requirements and associated fees; explains policies, procedures, codes, standards and enforcement; provides assistance to the public within the scope of authority and training; assists the public with preparation of applications for accuracy and completeness; 20%
• Reviews incoming plans and permit requests for completeness and compliance to regulations; inspects, reviews and processes documents according to department and division policies and procedures; accepts or rejects applications; calculates and determines permit and application fees; approves and issues permits. Forwards applications and supporting documentation to appropriate staff for review and comment; provides technical information to staff as authorized and alerts staff to potential problems and issues; 20%
• Creates customer parcel and permit files; enters data information and documents into computer and manual filing systems; compiles and maintains accurate and detailed records; maintains and updates computer files regarding permits and project submittals. Researches and maintains permit and inspection records, plans and maps; maintains corresponding filing systems and computerized data bases; completes public records requests; 20%
• Schedules inspections based on geographic location, time constraints and workload. Compiles information for inspectors; 15%
• Performs a variety of general office duties including assisting customers at counter, answering telephone calls, corresponding by e-mail and letters, picking up and delivering mail to the post office and distributing mail to staff, and may be required to order office supplies; 15%
• Receives and processes monies; may be required to prepare and make bank or treasury deposits; may be required to prepare and distribute reports detailing financial activities; 10%
• Performs other duties as assigned; 10%

Budget Responsibilities

This position has no responsibility over any types of budget.

Project Responsibilities

This position does not have project responsibilities.

ORAL COMMUNICATION DUTIES

This position explains County procedures or processes and responds to public inquiries.

WRITTEN COMMUNICATION DUTIES

This position creates or edits documents, internal memos, emails, formal letters and reports.

INTERACTIONS WITH THE GENERAL PUBLIC

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.

INTERACTIONS SPECIFICALLY WITH CUSTOMERS

Always (More than 85% in a year)

MINIMUM EDUCATION/Directly Related Experience Required

MINIMUM EDUCATION REQUIRED

High School Diploma or GED

Minimum Years Of Directly Related Experience Required

One (1) year directly related experience; or equivalent combination of education, training and experience.

Professional Credentials Required

International Code Council Permit Technician Certification or equivalent is required or must be obtained within the first twelve (12) months of employment.

Must possess and maintain a valid Driver’s License.

Supplemental Information

Knowledge Required

Clerical, customer and personal service, database management, banking, cash handling processes and procedures, mathematics, and standard office applications.

Skills Required

Critical thinking and active listening and learning, reading, customer service, problem solving, multi-tasking, time management, typing and data entry, problems recognition and solving, effective communication in written and verbal forms, writing and completing accurate reports, establish and maintain cooperative working relationships with co-workers and public.

Abilities Required

Read and write at minimum High School level, express self through written words and orally, speak clearly and sensibly, maintain auditory attention, recognize problems, solve problems using deductive reasoning, follow orders, maintain calm demeanor in stressful situations, maintain oratory ability under stressful situations, react in a calm and timely manner, stay focused, make sense of multiple data, memorize and recall, perform mathematical operations, find directions and current locations.

PHYSICAL DEMANDS

• Sitting for extended periods of time to write documents, records, data entry, operate computers, calculators, or other office tools.
• Standing for extended periods of time to attend to customers.
• Continuous use of computers and standard office equipment.
• Lifting and carrying work related material, office supplies and equipment a maximum of 25 pounds.
• Dexterity, hand/eye coordination for keyboards, mouse, calculators, special machines and equipment.

WORK ENVIRONMENT

Incumbents in this position constantly spend time in office environment and lobby customer service/reception area.

SAFETY RISK EXPOSURE

Incumbents in this position are generally not exposed to safety risk. Occasionally, may become exposed to telephone verbal abuse by customers or citizens and individuals with high level of emotional distress.

PROTECTIVE GEAR & SAFETY MANUALS

Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.

CONSEQUENCES OF ERROR

Potential errors can cause inconveniences to other employees, and/or delays in related work areas. Delays of services are possible.

To learn more details, visit our benefits page.