People & Programs Administrator

The California State University; Long Beach (CA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Employee Assistance Program (EAP)

Additional Benefits

Job summary

California State University, Long Beach (CSULB) is seeking an administrative support professional to assist the College Office in CLA, handling personnel, curriculum, fiscal, and administrative tasks. The role is 1.0 FTE, 40 hours weekly, temporary for one year with no permanent status.

Salary placement follows CSU scales; benefits are offered for eligible, half-time+ appointments. The position emphasizes budget oversight, data entry, and collaboration with faculty and the dean’s office.

Qualifications

• Equivalent to five years of administrative support experience required.
• Knowledge of budget and fiscal resources, allocations, and accountability.
• Ability to develop and deliver information through written and oral interactions.
• Working knowledge of Windows, Word, e-mail, spreadsheet, databases, webpages, and CMS.

Responsibilities

• Coordinate Retention, Tenure and Promotion Process, assigned time, Sabbatical leave process, RSCA ranking, and Evaluations.
• Process personnel transaction forms and part-time contracts and hiring packets.
• Collect, maintain, and update Loans and Borrows, Full-time Lecture, Tenure-track Status, Range Elevation, and Commitments logs.
• Provide assistance to the Scholarly and Creative Activities committee.
• Tracks and monitors department budget and expenditures using Excel spreadsheets and Paradox database.
• Assists the Coordinators and Supervisors with various college projects.

Skills

Administrative support

Budget tracking

Excel

Paradox database

Education

Tools

Windows

Word

e-mail

spreadsheets

databases

CMS

Job description

California State University, Long Beach (CSULB) is seeking an administrative support professional to assist the College Office in CLA, handling personnel, curriculum, fiscal, and administrative tasks. The role is 1.0 FTE, 40 hours weekly, temporary for one year with no permanent status.

Salary placement follows CSU scales; benefits are offered for eligible, half-time+ appointments. The position emphasizes budget oversight, data entry, and collaboration with faculty and the dean’s office.