CLA Personnel Coordinator

California State University, Long Beach; Long Beach (CA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Employee Assistance Program (EAP)

Wellness programs

Job summary

California State University, Long Beach (CSULB) seeks a CLA Personnel Coordinator to support the College Office in Liberal Arts, handling personnel, curriculum, fiscal and administrative tasks. This temporary, full-time role reports to the Personnel and Curriculum Supervisor and supports staff across college activities.

The position involves coordination of HR processes, budget monitoring, and collaboration with faculty, deans, and staff.

Qualifications

• Five years of administrative support experience required.
• Bachelor's degree preferred; academic department experience preferred.
• Knowledge of budget and fiscal resources and accountability.

Responsibilities

• Coordinate retention, tenure and promotion processes, sabbatical, RSCA rankings, and evaluations.
• Process personnel transaction forms and part-time contracts and hiring packets.
• Track budgets and expenditures using Excel and Paradox.
• Provide assistance to the Scholarly and Creative Activities committee.
• Assist coordinators and supervisors with college projects.

Education

Bachelor's degree preferred

Five years administrative support experience required

Academic department experience preferred

Job description

CLA Personnel Coordinator

Job No: 562253

Work Type: Staff

Location: Southern California: Long Beach

Categories: Bargaining Unit: Unit 7 - CSUEU - Clerical andAdministrative Support Services, Appointment Type: Temporary, TimeBasis: Full Time

Join the vibrant community at California State University, LongBeach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers aninspiring workplace and an exceptional Southern Californialifestyle. Our 322-acre campus-one of the largest in the CSU system-serves more than 42,000 students and is known for itscommitment to student success, innovation, and impactful academicand research initiatives.

As a member of the CSULB community, you'll experience a dynamicenvironment filled with cultural landmarks, collaborative energy,and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastalrelaxation with urban vibrancy, offering miles of beaches,year-round sunshine, a thriving arts and food scene, and convenientaccess to both Los Angeles and Orange County. It's an ideal placeto grow your career while enjoying everything Southern Californiahas to offer.

Join the California State University (CSU) and explore careeropportunities that advance student success and strengthenCalifornia's future-offering competitive compensation,comprehensive benefits, and professional growth.

Job Summary

Under the direct supervision of the Personnel and CurriculumSupervisor (AA/S Exempt) assists the administrative staff of theCollege Office in the College of Liberal Arts by providingpersonnel, curriculum, fiscal and administrative support for theCLA administrative staff.

Key Responsibilities

• Coordinate Retention, Tenure and Promotion Process, assignedtime, Sabbatical leave process, Scholarly and Creative Activitiesranking (RSCA), and Evaluations.
• Process personnel transaction forms and part-time contracts andhiring packets.
• Collect, maintain, and update Loans and Borrows, Full-timeLecture, Tenure-track Status, Range Elevation, and Commitmentslogs.
• Provide assistance to the Scholarly and Creative Activitiescommittee.
• Tracks and monitors department budget and expenditures usingExcel spreadsheets and Paradox database.
• Assists the Coordinators and Supervisors with various collegeprojects.

Department

CLA College Office

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent statusgranted. Temporary assignments may expire prior to the endingdate.

Classification

Administrative Support Coordinator II

Compensation

Salary placement is determined by the education, experience, andqualifications the candidate brings to the position, internalequity, and the hiring department's fiscal resources.

CSU Classification Salary Range: TheCSU Classification Salary Range for this position is $4,367 (Step#1) - $6,362 (Step #20) per month.

Benefits

At California State University (CSU), we prioritize the health,growth, and success of our employees. Our benefits program reflectsour commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed atleast half-time (.50 FTE) with an appointment lasting more than sixmonths and one day. Benefits eligibility and offerings may varybased on appointment type, classification, and applicablecollective bargaining agreement. Eligible employees may have accessto a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year(based on employee group and/or length of service), 14 paidholidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental,and vision plans.
• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.
• Employee Assistance Program (EAP):Confidential counseling and support services for employees andtheir families.
• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Knowledge, Skills, and Abilities

Ability to carry out professionally complex assignments andindependently plan and develop sound approaches and solutions tomeet departments program, faculty, and student needs. Knowledge ofbudget and fiscal resources, allocations, and accountability.Provide professional representation for the department to allconstituencies. Develop and deliver essential information throughwritten and oral interactions. Establish and maintain collaborativeworking relationships with program faculty, academic departments,the dean's office, and a variety of offices and individuals on andoff campus. Working knowledge of Windows, Word, e-mail,spreadsheet, databases, webpages, and CMS.

Create and implement appropriate program/events that fosterstudent, faculty, campus, and local community relations. Ability tocommunicate with an ethnically and culturally diverse campuscommunity. Ability to follow all university policies, procedures,and guidelines including but not limited to safety, civility,information security, and non-discrimination policies andprocedures. Ability to contribute to a positive universityexperience for each and every student and assist in achieving theuniversity's commitment to a "vision of excellence."

Education and Experience

Equivalent to five years of administrative support experiencerequired.

Bachelors degree preferred

Academic department experience preferred

Physical Summary

Sedentarious work - Involves mainly sitting. Walkingand standing are minimal. Lifting is limited to lightweight objects(10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions(i.e. H-1B Visas).

A background check (including a criminal records check) must becompleted satisfactorily and is required for employment. CSULB willmake a conditional offer of employment, which may be rescinded ifthe background check reveals disqualifying information, and/or itis discovered that the candidate knowingly withheld or falsifiedinformation. Failure to satisfactorily complete the backgroundcheck may affect the continued employment of a current CSU employeewho was conditionally offered the position

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULBprovides equal opportunity in employment without unlawfuldiscrimination or preferential treatment based on race, sex, color,ethnicity, national origin, or other protected status. CSULBcomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

California State University Long Beach expects respectful,professional behavior from its employees in all situations. Acts ofharassment or abusive conduct are prohibited. Demonstratedappropriate professional behavior, treating others with civilityand respect, and refusing to tolerate abusive conduct is expectedof all employees.

Accommodations

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system,is a State of California Employer. As such, the University requiresall employees upon date of hire to reside in the State ofCalifornia.

As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/ CSU Out-of-State Employment Policy prohibits the hiring of employees to performCSU-related work outside the state of California.

Application Closes: 01 October 2026