People Operations & Recruitment Coordinator

Kids for the Future; Reno (NV); On-site; USD 39,000 - 47,000; Full time

Job summary

IntelliSource, located at USA Parkway in Nevada, seeks an HR/Recruitment Coordinator to support People Operations and Recruiting. You will manage employee records, assist onboarding, and coordinate interview logistics to ensure a positive candidate experience.

The role requires on-site presence, strong MS Office skills, and familiarity with Workday HR modules. You will help create documentation, generate reports, and support engagement activities across the team.

Qualifications

• Must be comfortable working on-site at USA Parkway and Carson City location, supporting People Operations and Recruiting.
• Strong proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint.
• Experience using AI tools to create documentation, summarize information, and improve administrative efficiency.
• Experience with Workday, especially HCM and Recruiting modules, including employee data management and reporting.
• Strong attention to detail, organization, and confidentiality.
• Excellent communication skills and a customer-service mindset.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.

Responsibilities

• Keep employee records accurate and up to date throughout every stage of the employee journey.
• Ensure new hire profiles are complete and all required documentation is properly filed.
• Help prepare employment-related documents, including change letters, verifications, and audits.
• Assist with onboarding activities such as background checks, I-9 completion, orientation scheduling, start dates, and first-day logistics.
• Respond to questions, connect employees with resources, and escalate as needed.
• Maintain People Team resources, FAQs, and process guides for self-service.
• Assist with interview logistics, setup, candidate escorting, and communication with interview teams.
• Schedule and confirm interviews across calendars and time zones.
• Enter and maintain employee information in Workday for hires, changes, and terminations.
• Prepare regular and ad-hoc reports for the People Team.
• Support employee engagement activities, career fairs, recruiting events, and team programs.
• Look for opportunities to improve processes and efficiency.

Skills

Microsoft Office proficiency

AI tools experience

Communication skills

Customer service mindset

Multitasking

Confidentiality

Tools

Workday (HCM & Recruiting)

Microsoft Copilot

Claude

Job description

IntelliSource, located at USA Parkway in Nevada, seeks an HR/Recruitment Coordinator to support People Operations and Recruiting. You will manage employee records, assist onboarding, and coordinate interview logistics to ensure a positive candidate experience.

The role requires on-site presence, strong MS Office skills, and familiarity with Workday HR modules. You will help create documentation, generate reports, and support engagement activities across the team.