HR/Recruitment Coordinator

Kids for the Future; Reno (NV); On-site; USD 39,000 - 47,000; Full time

Job summary

IntelliSource, located at USA Parkway in Nevada, seeks an HR/Recruitment Coordinator to support People Operations and Recruiting. You will manage employee records, assist onboarding, and coordinate interview logistics to ensure a positive candidate experience.

The role requires on-site presence, strong MS Office skills, and familiarity with Workday HR modules. You will help create documentation, generate reports, and support engagement activities across the team.

Qualifications

• Must be comfortable working on-site at USA Parkway and Carson City location, supporting People Operations and Recruiting.
• Strong proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint.
• Experience using AI tools to create documentation, summarize information, and improve administrative efficiency.
• Experience with Workday, especially HCM and Recruiting modules, including employee data management and reporting.
• Strong attention to detail, organization, and confidentiality.
• Excellent communication skills and a customer-service mindset.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.

Responsibilities

• Keep employee records accurate and up to date throughout every stage of the employee journey.
• Ensure new hire profiles are complete and all required documentation is properly filed.
• Help prepare employment-related documents, including change letters, verifications, and audits.
• Assist with onboarding activities such as background checks, I-9 completion, orientation scheduling, start dates, and first-day logistics.
• Respond to questions, connect employees with resources, and escalate as needed.
• Maintain People Team resources, FAQs, and process guides for self-service.
• Assist with interview logistics, setup, candidate escorting, and communication with interview teams.
• Schedule and confirm interviews across calendars and time zones.
• Enter and maintain employee information in Workday for hires, changes, and terminations.
• Prepare regular and ad-hoc reports for the People Team.
• Support employee engagement activities, career fairs, recruiting events, and team programs.
• Look for opportunities to improve processes and efficiency.

Skills

Microsoft Office proficiency

AI tools experience

Communication skills

Customer service mindset

Multitasking

Confidentiality

Tools

Workday (HCM & Recruiting)

Microsoft Copilot

Claude

Job description

• Job Category Manufacturing and production, #RWMAllMulti, Sep26

Description

The HR/Recruitment Coordinator plays a key role in supporting both our People Operations and Recruiting teams. In this position, you'll be a go-to resource for employees, candidates, hiring managers, and interview teams by helping answer questions, coordinating important hiring and onboarding activities, and ensuring a smooth experience every step of the way.

We're looking for someone who enjoys helping others, stays organized, and thrives in a fast-paced environment. Success in this role means delivering excellent customer service, maintaining accurate data and records, responding to requests in a timely manner, and creating a positive experience for both candidates and new hires from their first interaction with us through onboarding and beyond.

If you're detail-oriented, collaborative, and passionate about supporting people, we'd love to hear from you!

Pay - $30.00/hour

Location: This position is located on USA Parkway

Responsibilities will include:

• Keep employee records accurate and up to date throughout every stage of the employee journey.
• Ensure new hire profiles are complete and all required documentation is properly filed.
• Help prepare employment-related documents, including employee change letters, employment verifications, and personnel file audits.
• Assist with onboarding activities such as background checks, I-9 completion, orientation scheduling, start date updates, and first-day logistics.
• Respond to questions, connect employees with the right resources, and escal…
• Maintain People Team resources, FAQs, and process guides to make it easy for employees to find answers and self-serve routine requests.
• Assist with interview logistics, presentation setup, candidate escorting, and communication with interview teams.
• Schedule and confirm interviews across multiple calendars and time zones while helping keep the hiring process running smoothly.
• Enter and maintain employee information in Workday, including new hires, job changes, and terminations.
• Prepare regular and ad-hoc reports for the People Team, including headcount reports, onboarding updates, and recruiting activity summaries.
• Support employee engagement activities, career fairs, recruiting events, and other team programs.
• Look for opportunities to improve processes, increase efficiency, and enhance the employee experience.

Qualifications:

• Must be comfortable working on-site on USA Parkway and at the Carson City location
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience using AI tools such as Microsoft Copilot or Claude to create documentation, summarize information, and improve administrative efficiency.
• Experience with Workday, especially HCM and Recruiting modules, including employee data management, reporting, and recruiting support.
• Strong attention to detail, organization, and confidentiality.
• Excellent communication skills and a customer-service mindset.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.

ABOUT INTELLISOURCE:

Innovative outsourcing + proven execution. Headquartered in Denver, CO, IntelliSource has over 25 years of outsourcing experience – bringing innovative business solutions through people, processes and technology that maximize operations and workforce management across a global landscape.

WE ARE INTELLISOURCE

At IntelliSource, you will always be learning and improving in our consistently fun and challenging environment. We celebrate our differences, value our unique perspectives, and recognize milestones to uplift each other and be our best in what we do. IntelliSource is a reflection of our people. We are committed, inclusive, and lead with intention. Our varied departments are in full alignment to reach the common goal of seeking and identifying opportunities to ignite the possibilities within us and those around us. Whether remote, at a satellite location, onsite with a customer, or at our headquarters office – we take great pride in our company culture and the diversity within our organization that has developed over the years.

EOE STATEMENT

IntelliSource, LLC is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, and local laws. We are an E-Verify Employer.

Our company processes candidate data in line with our Candidate & Recruitment Privacy Notice. You can view it at: https://intellisource.com/carpn/. By submitting your application, you confirm that the information you provide is accurate and that you have read our Candidate & Recruitment Privacy Notice, which explains how we collect, use, share, and retain your personal data and how you can exercise your rights.