People Ops & Culture Experience Lead

Mesh-Systems-; Carmel (IN); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Salary

Medical

401k with match

Growth opportunities

Friday Lunch & Learns

Unlimited snacks

Coffee

Job summary

Mesh Systems seeks an Executive Summary: People Operations & Office Manager to lead daily office operations at the Carmel, IN headquarters. You will support HR, recruiting, payroll, events, and administrative activities, working onsite under the CFO and partnering with leaders across the company.

The role emphasizes culture, engagement, onboarding/offboarding, and vendor management, with broad responsibilities across operations and HR processes.

Qualifications

• Strong verbal and written communication with a warm and professional service approach.
• Discretion and sound judgment handling confidential employee, payroll, financial, and company information.
• Excellent organization, follow-through, attention to detail, and ability to manage multiple priorities.
• Proactive, resourceful approach to solving problems and improving office and HR processes.
• Ability to foster company culture, build employee engagement, and confidently facilitate meetings and events.
• Working knowledge of recruiting, onboarding, offboarding, benefits administration, employee records, and payroll processing.
• Familiarity with basic accounting procedures, expense reporting, purchasing, and budget management.
• Comfort using technology, including Microsoft Word, Excel, Outlook, Teams, web-based applications, and AI-powered tools to improve productivity, communication, and business processes.
• Ability to create clear personnel documents, policies, checklists, and step-by-step process documentation.
• Ability to manage vendors and service providers while balancing quality, responsiveness, and cost.

Responsibilities

• Oversee the daily operations of our Carmel offices, ensuring the workplace is secure, welcoming, and ready for employees and visitors each day.
• Serve as the first point of contact for office visitors, incoming calls, general inquiries, and employee office needs.
• Maintain common areas, conference rooms, televisions, office technology, and shared equipment.
• Keep kitchens and snack areas stocked and orderly, including cleaning and maintaining coffee machines.
• Manage the office and company supply budget; purchase snacks, office supplies, and project materials; and enter purchase orders in the accounting system.
• Manage relationships with cleaning, delivery, shipping, safety, and other office vendors and service providers.
• Coordinate mail, shipping, receiving, deliveries, and related records.
• Maintain the company-wide calendar, including events, holidays, and employee activities.
• Plan and support company events, special meetings, employee gatherings, and company town halls.
• Facilitate employee-led Lunch & Learns, including scheduling, communications, logistics, and presenter support.
• Champion company culture and employee engagement by creating consistent, inclusive experiences.
• Manage employee recognition programs and prepare company announcements celebrating milestones.
• Manage employee onboarding and all separations, coordinating documentation, meetings, access changes, final payroll info, and reporting.
• Coordinate recruiting coordination, including job postings, candidate communications, interview scheduling, offers, and pre-employment docs.
• Administer employee benefit programs, maintain PTO records, and coordinate annual performance reviews.
• Create and maintain personnel documents, HR policies, process docs, and employee records.
• Complete compliance applications and partner with management on HR/workplace compliance.
• Coordinate contractor agreements and maintain contractor documentation.
• Process payroll and provide admin support for expenses and corporate cards.
• Provide administrative and project support as needed.

Skills

Strong communication

Discretion

Organization

Problem solving

Meeting facilitation

Recruiting coordination

Payroll processing

Budget management

Education

Bachelor’s degree

HR concentration or certification

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

AI-powered tools

Job description

Mesh Systems seeks an Executive Summary: People Operations & Office Manager to lead daily office operations at the Carmel, IN headquarters. You will support HR, recruiting, payroll, events, and administrative activities, working onsite under the CFO and partnering with leaders across the company.

The role emphasizes culture, engagement, onboarding/offboarding, and vendor management, with broad responsibilities across operations and HR processes.