People Operations & Office Manager

Mesh-Systems-; Carmel (IN); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Salary

Medical

401k with match

Growth opportunities

Friday Lunch & Learns

Unlimited snacks

Coffee

Job summary

Mesh Systems seeks an Executive Summary: People Operations & Office Manager to lead daily office operations at the Carmel, IN headquarters. You will support HR, recruiting, payroll, events, and administrative activities, working onsite under the CFO and partnering with leaders across the company.

The role emphasizes culture, engagement, onboarding/offboarding, and vendor management, with broad responsibilities across operations and HR processes.

Qualifications

• Strong verbal and written communication with a warm and professional service approach.
• Discretion and sound judgment handling confidential employee, payroll, financial, and company information.
• Excellent organization, follow-through, attention to detail, and ability to manage multiple priorities.
• Proactive, resourceful approach to solving problems and improving office and HR processes.
• Ability to foster company culture, build employee engagement, and confidently facilitate meetings and events.
• Working knowledge of recruiting, onboarding, offboarding, benefits administration, employee records, and payroll processing.
• Familiarity with basic accounting procedures, expense reporting, purchasing, and budget management.
• Comfort using technology, including Microsoft Word, Excel, Outlook, Teams, web-based applications, and AI-powered tools to improve productivity, communication, and business processes.
• Ability to create clear personnel documents, policies, checklists, and step-by-step process documentation.
• Ability to manage vendors and service providers while balancing quality, responsiveness, and cost.

Responsibilities

• Oversee the daily operations of our Carmel offices, ensuring the workplace is secure, welcoming, and ready for employees and visitors each day.
• Serve as the first point of contact for office visitors, incoming calls, general inquiries, and employee office needs.
• Maintain common areas, conference rooms, televisions, office technology, and shared equipment.
• Keep kitchens and snack areas stocked and orderly, including cleaning and maintaining coffee machines.
• Manage the office and company supply budget; purchase snacks, office supplies, and project materials; and enter purchase orders in the accounting system.
• Manage relationships with cleaning, delivery, shipping, safety, and other office vendors and service providers.
• Coordinate mail, shipping, receiving, deliveries, and related records.
• Maintain the company-wide calendar, including events, holidays, and employee activities.
• Plan and support company events, special meetings, employee gatherings, and company town halls.
• Facilitate employee-led Lunch & Learns, including scheduling, communications, logistics, and presenter support.
• Champion company culture and employee engagement by creating consistent, inclusive experiences.
• Manage employee recognition programs and prepare company announcements celebrating milestones.
• Manage employee onboarding and all separations, coordinating documentation, meetings, access changes, final payroll info, and reporting.
• Coordinate recruiting coordination, including job postings, candidate communications, interview scheduling, offers, and pre-employment docs.
• Administer employee benefit programs, maintain PTO records, and coordinate annual performance reviews.
• Create and maintain personnel documents, HR policies, process docs, and employee records.
• Complete compliance applications and partner with management on HR/workplace compliance.
• Coordinate contractor agreements and maintain contractor documentation.
• Process payroll and provide admin support for expenses and corporate cards.
• Provide administrative and project support as needed.

Skills

Strong communication

Discretion

Organization

Problem solving

Meeting facilitation

Recruiting coordination

Payroll processing

Budget management

Education

Bachelor’s degree

HR concentration or certification

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

AI-powered tools

Job description

Executive Summary: People Operations & Office Manager

We are searching for a motivated, service-oriented team member who wants to be part of one of the leading Internet of Things (IoT) companies in the world. This highly visible, hands-on role supports our people and culture, manages the daily operations of our Carmel Headquarters, and coordinates Human Resources, Recruiting, Payroll, Events, and Administrative Activities. The ideal candidate enjoys helping others, building an engaging workplace, and keeping a growing organization running smoothly. This position works onsite in Carmel, IN.

This role reports directly to the Chief Financial Officer (CFO) and partners closely with leaders and employees across the company.

Job Responsibilities

• Oversee the daily operations of our corporate offices in Carmel, IN, including opening and closing the office and ensuring the workplace is secure, welcoming, and ready for employees and visitors each day
• Serve as the first point of contact for office visitors, incoming calls, general inquiries, and employee office needs
• Maintain common areas, conference rooms, televisions, office technology, and shared equipment so they are organized and functioning properly
• Keep kitchens and snack areas stocked and orderly, including cleaning and maintaining coffee machines
• Manage the office and company supply budget; purchase snacks, office supplies, and project materials; and enter purchase orders in the accounting system
• Manage relationships with cleaning, delivery, shipping, safety, and other office vendors and service providers
• Coordinate mail, shipping, receiving, deliveries, and related records
• Maintain the company-wide calendar, including events, holidays, and employee activities
• Plan and support company events, special meetings, employee gatherings, and company town halls
• Facilitate employee-led Lunch & Learns, including scheduling, communications, logistics, and presenter support
• Champion company culture and employee engagement by creating consistent, inclusive experiences that help employees feel connected, informed, and appreciated
• Manage employee recognition programs and prepare company announcements celebrating birthdays, work anniversaries, new babies, new hires, and other employee milestones
• Manage employee onboarding and all employee separations, including voluntary resignations and involuntary terminations, by coordinating documentation, meetings, access changes, communications, final-payroll information, and required reporting in partnership with leadership
• Manage recruiting coordination, including job postings, candidate communications, interview scheduling, preparing and extending approved employment offers, and completing pre-employment documentation
• Administer employee benefit programs, maintain paid-time-off records, and coordinate the annual performance review process
• Create and maintain personnel documents, HR policies, process documentation, employee records, and step-by-step procedures
• Complete assigned compliance applications, maintain supporting documentation, and partner with management to help ensure HR and workplace compliance
• Coordinate contractor agreements and maintain accurate contractor documentation and records
• Process payroll and provide administrative support for expense reporting, purchasing, and corporate credit card administration
• Provide administrative and project support as needed

Required Skills

• Strong verbal and written communication skills, with a warm and professional service approach
• Demonstrated discretion and sound judgment when handling confidential employee, payroll, financial, and company information
• Excellent organization, follow-through, attention to detail, and ability to manage multiple priorities
• Proactive, resourceful approach to solving problems and improving office and HR processes
• Ability to foster company culture, build employee engagement, and confidently facilitate meetings and events
• Working knowledge of recruiting, onboarding, offboarding, benefits administration, employee records, and payroll processing
• Familiarity with basic accounting procedures, expense reporting, purchasing, and budget management
• Comfort using technology, including Microsoft Word, Excel, Outlook, Teams, web-based applications, and AI-powered tools to improve productivity, communication, and business processes
• Ability to create clear personnel documents, policies, checklists, and step-by-step process documentation
• Ability to manage vendors and service providers while balancing quality, responsiveness, and cost

Other Requirements

• Bachelor’s degree or an equivalent combination of relevant education and experience
• Human Resources concentration or certification is preferred

Additional Attributes

• A hands-on professional who is comfortable balancing HR administration with daily office responsibilities
• A dependable culture champion who creates a welcoming and inclusive employee experience

About Mesh Systems

Mesh Systems is an Internet of Things (IoT) Solutions Software and Services company that helps enterprises achieve digital transformation. With over 20 years of experience working with Fortune 500s and industry leaders, Mesh Systems has IoT engineering competency across hardware, software, wireless technologies, and cloud services. We have been regularly awarded as one of the most innovative companies in the IoT ecosystem. Our consistent growth and success have earned us a place on the Inc. 5000 list five times, most recently in 2025, and we’ve been recognized on the Deloitte Technology Fast 500 twice. In 2023, we were honored with two Mira Award nominations for Exceptional Employer and Scale-Up of the Year, and in 2025 we were once again named a Best Places to Work company by the Indiana Chamber. As a sales-driven, partner-led organization, we continuously seek to drive value and maximize the benefits of IoT & AI for the enterprises we serve. Our commitment to innovation, customer success, and fostering a collaborative culture sets us apart as a leader in the industry.

Working at Mesh has its perks!

• Salary
• company bonus
• medical
• dental
• vision
• cybersecurity
• mental health therapist experts
• pet insurance
• 401k plan with match
• parental leave
• growth and development opportunities
• flextime off
• volunteer time off
• company-paid life insurance
• company-paid emergency care telemedicine
• Friday Lunch & Learns
• unlimited snacks
• fruit
• coffee
• sodas!

Equal Opportunity Employer:

Mesh Systems is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Our goal is to employ a diverse mix of talented people who want to come, to stay, and do their best work.