People Operations & Culture Specialist

Ascentec-Engineerin; Tualatin (OR); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid time off / Holiday pay

Medical/Dental/Vision coverage

Short- and long-term disability

401(k) with matching funds

Profit sharing eligibility

Educational aid program

Job summary

Ascentec Engineering is seeking a People Operations Coordinator to support the People & Culture team with onboarding coordination, data accuracy, and HR reporting across the employee lifecycle. The role is on-site in Oregon, with travel to the Dallas, OR facility 2–3 days per week.

You will manage onboarding tasks in Paylocity, coordinate IT setup, and assist with offboarding, attendance, and documentation while upholding privacy and compliance standards.

Qualifications

• 1–3 years HR or administrative experience.
• Experience with Paylocity preferred.
• Familiarity with employment compliance practices is a plus.

Responsibilities

• Coordinate weekly new-hire orientation to deliver a consistent onboarding.
• Handle onboarding tasks: I-9 verification, E-Verify, and Paylocity paperwork.
• Coordinate with IT to prepare equipment and system access.
• Submit employee actions in Paylocity (hires, terminations, transfers).
• Manage HR ticketing system and respond to inquiries.
• Ensure offboarding process with documentation and compliance.
• Conduct exit interviews and document reasons for separation.
• Respond to employment verification requests.
• Maintain confidential employee records across HR systems.
• Keep current job descriptions and update as needed.
• Provide admin and reporting support to HR, including metrics and logs.
• Support engagement programs, training, and policy rollout.
• Coordinate company events and vendor logistics.
• Assist with paperless recordkeeping and file organization.
• Assist travel arrangements for employees.

Skills

Organizational skills

Data confidentiality

Customer service

Communication skills

Independent work

Multitasking

HR systems

Education

Bachelor's degree in HR / Business Administration

PHR certification (preferred)

Tools

Paylocity

Microsoft Office

HR reporting tools

Job description

Ascentec Engineering is seeking a People Operations Coordinator to support the People & Culture team with onboarding coordination, data accuracy, and HR reporting across the employee lifecycle. The role is on-site in Oregon, with travel to the Dallas, OR facility 2–3 days per week.

You will manage onboarding tasks in Paylocity, coordinate IT setup, and assist with offboarding, attendance, and documentation while upholding privacy and compliance standards.