People & Culture Coordinator

Ascentec-Engineerin; Tualatin (OR); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid time off / Holiday pay

Medical/Dental/Vision coverage

Short- and long-term disability

401(k) with matching funds

Profit sharing eligibility

Educational aid program

Job summary

Ascentec Engineering is seeking a People Operations Coordinator to support the People & Culture team with onboarding coordination, data accuracy, and HR reporting across the employee lifecycle. The role is on-site in Oregon, with travel to the Dallas, OR facility 2–3 days per week.

You will manage onboarding tasks in Paylocity, coordinate IT setup, and assist with offboarding, attendance, and documentation while upholding privacy and compliance standards.

Qualifications

• 1–3 years HR or administrative experience.
• Experience with Paylocity preferred.
• Familiarity with employment compliance practices is a plus.

Responsibilities

• Coordinate weekly new-hire orientation to deliver a consistent onboarding.
• Handle onboarding tasks: I-9 verification, E-Verify, and Paylocity paperwork.
• Coordinate with IT to prepare equipment and system access.
• Submit employee actions in Paylocity (hires, terminations, transfers).
• Manage HR ticketing system and respond to inquiries.
• Ensure offboarding process with documentation and compliance.
• Conduct exit interviews and document reasons for separation.
• Respond to employment verification requests.
• Maintain confidential employee records across HR systems.
• Keep current job descriptions and update as needed.
• Provide admin and reporting support to HR, including metrics and logs.
• Support engagement programs, training, and policy rollout.
• Coordinate company events and vendor logistics.
• Assist with paperless recordkeeping and file organization.
• Assist travel arrangements for employees.

Skills

Organizational skills

Data confidentiality

Customer service

Communication skills

Independent work

Multitasking

HR systems

Education

Bachelor's degree in HR / Business Administration

PHR certification (preferred)

Tools

Paylocity

Microsoft Office

HR reporting tools

Job description

Description

Ascentec Engineering is hiring a People Operations Coordinator who will support the People & Culture team by assisting with daily people operations activities and ensuring efficient processes, data accuracy, and positive employee experiences throughout the employee's lifecycle. Key areas include onboarding coordination, employee data management, HR reporting, offboarding, events planning, and general HR support.

This position is on-site (not remote/not hybrid) at our Tualatin and Dallas, Oregon locations. The Coordinator will be expected to travel to our Dallas location 2-3 days a week. This position is not eligible for visa sponsorship or transfer of visa sponsorship.

Requirements

Core Responsibilities

• Support the coordination and facilitation of weekly new-hire orientation as needed to deliver a consistent and engaging onboarding experience.
• Manage onboarding tasks after offer acceptance, coordinating I-9 verification and E-Verify, and assigning and completing all onboarding paperwork in Paylocity.
• Coordinate with IT to ensure new-hire equipment, workstation, and system access are prepared before start dates.
• Submit employee actions in Paylocity, including hires, terminations, transfers, and status changes, ensuring data accuracy and timely entry.
• Manage the HR ticketing system by responding to employee questions and concerns within the role's scope and assigning tickets to appropriate HR team members.
• Ensure the employee offboarding process is completed, including completed documentation, updated systems, and adherence to compliance requirements.
• Conduct exit interviewsto departing employees, document reasons for separation, and ensures rehire eligibility status is clearly recorded.
• Respond to employment verification requests.
• Maintain accurate and confidential employee records and ensure data integrity across all HR systems.
• Maintain a library of current job descriptions for all positions, updating them as titles or responsibilities change.
• Provides administrative and reporting support to the HR team, including metrics, correspondence, and tracking logs.
• Support HR initiatives such as engagement programs, compliance training, and policy implementation.
• Assist with planning and coordinating company events or meetings, including researching vendors, obtaining quotes, coordinating supplies and logistics, supporting setup and cleanup, and communicating event details company-wide.
• Support the HR department's transition to paperless recordkeeping by scanning, uploading, and organizing paper personnel records and other HR documents, ensuring accuracy, confidentiality, and easy retrieval.
• Assist with travel arrangements for employees as needed.
• Demonstrates Ascentec core values: Customer Focus, Employee Growth, Trust and Integrity, Operational Excellence, Acts Like an Owner.
• Maintains regular, predictable attendance.
• Performs other duties as assigned.

Minimum Requirements Education/Certifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field.
• PHR certificate is a plus

Experience

• 1-3 years of HR or administrative experience.
• Experience with Paylocity preferred.
• Familiarity with employment compliance practices is a plus.

Knowledge, Skills & Abilities

• Strong organizational skills and attention to detail.
• Proven commitment to data accuracy and confidentiality.
• Excellent customer service and written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient in HR systems, Microsoft Office Suite, and data reporting tools.
• Valid driver's license and access to reliable transportation.

Work Environment and Working Conditions

• Primarily works in an office within a manufacturing facility, with periodic access to production areas.
• Works on-site in Tualatin, Oregon, with travel to the Dallas, Oregon facility 2-3 days per week as needed.
• Works with frequent interruptions, competing priorities, and regular interaction with employees, managers, and vendors.
• Handles confidential employee information and sensitive matters requiring discretion and professionalism.
• Uses computers, scanners, and other office equipment regularly to maintain records and support daily HR operations.
• May encounter machinery noise and other manufacturing conditions when entering production areas; follow all applicable safety procedures and personal protective equipment requirements.

Mental/Physical Demands

• Prolonged sitting and computer use.
• Ability to navigate stairs and move through office and production areas.
• Must be able to lift up to 25 pounds.
• The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. The employer retains the right to change or assign other duties to this position.

Compensation / Benefits

• $50,000 to $60,000 per year
• Paid time off / Holiday pay
• Medical/Dental/Vision coverage
• Short- and long-term disability coverage
• 401(k) with matching funds
• Profit sharing eligibility
• Educational aid program availability

The applicant must be able to pass a drug screen and criminal background check prior to employment.

ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Ascentec Engineering is an Equal Opportunity Employer; employment with Ascentec Engineering is governed on the basis of merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.