People & Office Operations Lead

Contoro Inc.; Austin (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Contoro Robotics in Austin, TX is seeking an Office & People Operations Coordinator to keep the office running and own the employee experience from interview to last day. This highly visible, in-person role will be the first face visitors see and the point of contact for facilities and HR tasks.

You'll manage day-to-day operations, onboarding, offboarding, recruiting coordination, benefits questions, and admin support for the CEO and team, enabling a smooth, scalable workplace as we grow.

Qualifications

• High school diploma required; bachelor's degree preferred
• Experience as an office manager, administrative assistant, HR coordinator, or in a related role
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Excellent time management, organization, and prioritization skills
• Excellent written and verbal communication skills
• Sound judgment and discretion handling confidential employee information
• Available onsite Monday through Friday, 8:00 AM – 4:00 PM

Responsibilities

• Run day-to-day office operations and keep the workplace organized and functional
• Own vendor and building-management relationships, facility repairs, and office maintenance
• Manage supplies, equipment, snacks, mail, and deliveries; support procurement as needed
• Greet visitors and coordinate company events, lunches, and team activities
• Own onboarding from offer acceptance through day one in our HR system
• Set up system access, workspaces, and equipment; run office tours and orientation
• Complete employment eligibility verification and maintain accurate employee records
• Coordinate offboarding, including documentation, access, and equipment return
• Coordinate interviews, phone screens, and candidate communication in our applicant tracking system
• Keep candidates, hiring managers, and interviewers aligned throughout the process
• Support offer letters and pre-employment documentation
• Answer employee questions on policies, benefits, payroll, and HR processes
• Support benefits enrollment and keep HR policies and handbooks current
• Manage correspondence, company records, and internal communications
• Provide administrative support to the CEO and broader team, and assist with special projects

Skills

Time management

Organization

Communication

Discretion

Education

High school diploma

Bachelor's degree preferred

Tools

MS Office

Job description

Contoro Robotics in Austin, TX is seeking an Office & People Operations Coordinator to keep the office running and own the employee experience from interview to last day. This highly visible, in-person role will be the first face visitors see and the point of contact for facilities and HR tasks.

You'll manage day-to-day operations, onboarding, offboarding, recruiting coordination, benefits questions, and admin support for the CEO and team, enabling a smooth, scalable workplace as we grow.