Office & People Operations Coordinator

Contoro Robotics; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Contoro Robotics in Austin, TX is seeking an Office & People Operations Coordinator to keep our office running and own the employee experience from first interview through last day. This is a highly visible, in-person role: you'll be the first face visitors see, the person new hires meet on day one, and the go-to for everything from a broken HVAC unit to new hire paperwork.

It suits someone organized and proactive who can move between facilities logistics and confidential HR work in the same

Qualifications

• High school diploma required; bachelor's degree preferred.
• Experience as an office manager, administrative assistant, HR coordinator, or related role.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent time management, organization, and prioritization skills.
• Excellent written and verbal communication skills.
• Sound judgment and discretion handling confidential employee information.
• Available onsite Monday through Friday, 7:30 AM – 3:30 PM.

Responsibilities

• Run day-to-day office operations and keep the workplace organized.
• Own vendor and building-management relationships, facility repairs, and office maintenance.
• Manage supplies, equipment, snacks, mail, and deliveries; support procurement as needed.
• Greet visitors and coordinate company events, lunches, and team activities.
• Own onboarding from offer acceptance through day one in our HR system.
• Set up system access, workspaces, and equipment; run office tours and orientation.
• Complete employment eligibility verification and maintain accurate employee records.
• Coordinate offboarding, including documentation, access, and equipment return.
• Coordinate interviews, phone screens, and candidate communication in our applicant tracking system.
• Keep candidates, hiring managers, and interviewers aligned throughout the process.
• Support offer letters and pre-employment documentation.
• Answer employee questions on policies, benefits, payroll, and HR processes.
• Support benefits enrollment and keep HR policies and handbooks current.
• Manage correspondence, company records, and internal communications.
• Provide administrative support to the CEO and broader team, and assist with special projects.

Skills

Time management

Organization

Prioritization

Written communication

Verbal communication

Discretion

Onsite availability

Education

High school diploma

Bachelor's degree preferred

Tools

MS Office

Job description

Join Contoro Robotics – Revolutionizing Warehouse Automation with Cutting-Edge Robotics

At Contoro Robotics, we're on a mission to solve labor challenges through advanced robotic solutions. Headquartered in Austin, TX, our fast-growing startup is transforming the supply chain industry with our flagship warehouse automation technology. Our team is made up of top-tier experts in robotics, AI, and logistics, working together to push the boundaries of automation.

We’re looking for talented and ambitious individuals to join us on this journey—helping shape the future of robotics while growing alongside a world-class team. If you're passionate about innovation, problem-solving, and making a real-world impact, we want to hear from you!

About The Role

We're looking for an Office & People Operations Coordinator to keep our office running and own the employee experience from first interview through last day. This is a highly visible, in-person role: you'll be the first face visitors see, the person new hires meet on day one, and the go-to for everything from a broken HVAC unit to a new hire's paperwork. It suits someone organized and proactive who can move between facilities logistics and confidential HR work in the same hour. Contoro is a fast-growing company. You will also find multiple career opportunities if you are passionate and capable.

Key Responsibilities

Office & Facilities

• Run day-to-day office operations and keep the workplace organized and functional
• Own vendor and building-management relationships, facility repairs, and office maintenance
• Manage supplies, equipment, snacks, mail, and deliveries; support procurement as needed
• Greet visitors and coordinate company events, lunches, and team activities

Onboarding & Offboarding

• Own onboarding from offer acceptance through day one in our HR system
• Set up system access, workspaces, and equipment; run office tours and orientation
• Complete employment eligibility verification and maintain accurate employee records
• Coordinate offboarding, including documentation, access, and equipment return

Recruiting Coordination

• Coordinate interviews, phone screens, and candidate communication in our applicant tracking system
• Keep candidates, hiring managers, and interviewers aligned throughout the process
• Support offer letters and pre-employment documentation

HR & Administrative Support

• Answer employee questions on policies, benefits, payroll, and HR processes
• Support benefits enrollment and keep HR policies and handbooks current
• Manage correspondence, company records, and internal communications
• Provide administrative support to the CEO and broader team, and assist with special projects

Qualifications

• High school diploma required; bachelor's degree preferred
• Experience as an office manager, administrative assistant, HR coordinator, or in a related role
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Excellent time management, organization, and prioritization skills
• Excellent written and verbal communication skills
• Sound judgment and discretion handling confidential employee information
• Available onsite Monday through Friday, 7:30 AM – 3:30 PM

Nice to Have

• Experience with an HRIS (Rippling or similar) and an applicant tracking system (Ashby or similar)
• Experience with spend management or recognition platforms (Ramp, Nectar, or similar)
• Experience with Atlassian tools (Confluence, SharePoint)
• Prior HR or recruiting coordination experience at a startup or high-growth company
• Bilingual in Korean, Spanish, or Chinese