People & Office Operations Coordinator

Barchemy; Donora (PA); On-site; USD 38,000 - 48,000; Full time

Job summary

Barchemy is seeking an Office Coordinator to organize office activities, support staff with clerical tasks, and maintain workflow efficiency at our Donora, PA location. The role involves handling calls, scheduling, and coordinating between teams to ensure a smooth, productive work environment.

The ideal candidate will have strong communication, organizational, and MS Office skills, with a proactive and friendly attitude. Experience with confidential information and customer service is a plus.

Qualifications

• Proven experience as an office coordinator or similar role.
• Strong communication and organizational skills.
• Knowledge of office management systems.
• Proficiency in MS Office and office equipment.
• Ability to handle confidential information.
• Customer service experience is a plus.
• Friendly and positive attitude.

Responsibilities

• Answer, screen, and direct phone calls and emails.
• Schedule appointments, organize meetings, and prepare meeting rooms.
• Maintain office supplies inventory, place orders, and verify receipts.
• Assist other departments with supplies.
• Prepare and distribute correspondence, memos, and forms.
• Keep Café stocked and organized.
• Support staff with administrative tasks and projects.
• Assist with new hires, including workstation setup.
• Ensure a clean, safe, and compliant working environment.
• Coordinate office services such as records, and housekeeping.
• Greeting and assist visitors.
• Run errands locally when needed.
• Other duties as assigned.

Skills

Communication skills

Organizational skills

Confidential information handling

Customer service experience

Office management systems

Tools

MS Office

Office equipment

Job description

Barchemy is seeking an Office Coordinator to organize office activities, support staff with clerical tasks, and maintain workflow efficiency at our Donora, PA location. The role involves handling calls, scheduling, and coordinating between teams to ensure a smooth, productive work environment.

The ideal candidate will have strong communication, organizational, and MS Office skills, with a proactive and friendly attitude. Experience with confidential information and customer service is a plus.